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Seattle Public Schools/Board Meetings/June 24, 2020 – Regular Board Meeting

June 24, 2020 – Regular Board Meeting

AgendaFINAL Post
Regular Legislative Session

Wednesday, June 24, 2020, 1:00 p.m.

Board of Directors
Meeting to be held remotely  
The John Stanford Center for Educational Excellence is closed to the public
www.seattleschools.org

IMPORTANT NOTE: This meeting will be held remotely per the Governor’s Proclamation 20-28.5, which currently prohibits public agencies from conducting meetings subject to the Open Public Meetings Act in-person to curtail the spread of COVID-19, and consistent with School Board Resolution 2019/20-29.

The meeting audio will be live streamed on SPSTV or can be listened to on television on Comcast 26 (standard-def) and 319 (hi-def), Wave 26 (standard-def) and 695 (hi-def), and Century Link 8008 (standard-def) and 8508 (hi-def). To listen by phone, dial 206-800-4125 and use Conference ID 148 824 702#. The meeting can also be streamed with Microsoft Teams.

I. Call to Order – 1:00 p.m.

  1. General Welcome Announcement to Audience
  2. Roll Call

II. Superintendent Comments

III.  Business Action Items

A. Consent Agenda

  1. Minutes of the June 6, 2020 School Board Retreat  and June 10, 2020 Regular Board Meeting
  2. Warrants Report – May

The following warrants as audited and certified by the auditing officer, as required by RCW 42.24.08, are approved for payment:

General Fund  *Payroll     $613,388.00 
  Vendor  20,802,785.26 
Capital Project Fund   Vendor  13,204,013.70 
Associated Student Body Fund   Vendor         76,709.49 
Grand Total   $34,696,896.45 

*Note – Payroll total reflects warrants issued to employees. It does not however, reflect cash transfer amounts in payment of employees’ Direct Deposit payroll.

  1. Amending Board Policy No. 6222, Selection of Contractors for Small Construction Projects (A&F, May 18, for Approval) Approval of this item would amend Board Policy No. 6222, Selection of Contractors for Small Construction Projects, as attached to the Board Action Report.
  2. BEX IV: Resolution 2019/20-20, Final Acceptance of Contract P5034 with Lydig Construction Inc. for the Wilson Pacific Elementary & Middle Schools (Cascadia Elementary, Robert Eagle Staff Middle, and Licton Springs K-8) project (Ops, March 2, for Approval) Approval of this item would adopt Resolution 2019/20-20 and accept the work performed under Contract P5034 with Lydig Construction Inc. for the Cascadia Elementary, Robert Eagle Staff Middle, and Licton Springs K-8 Schools as final.
  3. BEX V: Award Contract P5147 for BEX V Playground Improvements 2020 at the following schools: Beacon Hill, Dearborn Park, Dunlap, Green Lake, Hawthorne, Lowell, Maple, McGilvra, Montlake and Olympic View Elementary Schools (Ops, June 4, for Approval) Approval of this item would authorize the Superintendent to execute the following contract with the King County Directors’ Association (KCDA) for the BEX V Playground Improvements 2020: Contract P5147 in the amount not to exceed $1,543,872 for Beacon Hill, Dearborn Park, Dunlap, Green Lake, Hawthorne, Lowell, Maple, McGilvra, Montlake and Olympic View Elementary Schools, plus Washington State Sales Tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. Immediate action is in the best interests of the district. (Introduction and Action, Updated 6/23)
  4. BEX V/BEX IV/BTA IV: Award Construction Contract P5138, Bid No. B012046, to Bayley Construction, LP for the Wedgwood Elementary School Upgrades project (Ops, June 4, for Approval) Approval of this item would I move that the School Board authorize the Superintendent to execute construction contract P5138 with Bayley Construction, LP in the amount of $1,024,582, including base bid and unit prices plus Alternate #1, Alternate #2 and Alternate #3, plus Washington State Sales Tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. Immediate action is in the best interests of the district. (Introduction and Action, Updated 6/23)

B. Items Removed from the Consent Agenda

IV. Public Testimony – 1:30 p.m.

Order   Speaker   Topic  
1 Chris Jackins 1. Agenda Item #C04, Final Acceptance of Contract P5034 for Wilson Pacific Elementary & Middle Schools; 2. Item #I16, Resolution 2019/20-35  
2 Carrie Syvertsen Role of School Social Workers as we reopen schools and providing students supports in lieu of law enforcement in our buildings 
3 Anne Sheeran Special Education and school closures 
4 Manuela Slye Board Resolution 2019/20-38 
5 Eli Cortez Resolution 2019/2020-38 
6 Kayla Epting Resolution 2019/2020-38 

V. Business Action Items (Continued)

C. Action Items

  1. Resolution 2019/20-38 Affirming Seattle Public Schools’ commitment to Black students (Exec, June 10, for Approval) Approval of this item would approve Resolution 2019/20-38 Affirming Seattle Public Schools’ commitment to Black students. Immediate action is in the best interest of the district. (Introduction and Action, Updated 6/24)
  2. Approval of the 2020-21 Superintendent Evaluation Documents (Exec, May 20, for Consideration) Approval of this item would approve the 2020-21 Superintendent Evaluation documents, as attached to the Board Action Report. (Updated Since Introduction)
  3. Revising Board Policy No. 6901, Capital Levy Planning, and Adopting Board Policy No. 6900, Facilities Planning (Ops, March 24, for Approval) Approval of this item would amend Board Policy No. 6901, Capital Levy Planning, and adopt new Board Policy No. 6900, Facilities Planning, as attached to the Board Action Report.
  4. Extending the suspension of provisions of Board Policy No. 2420, High School Grade and Credit Marking, through August 2020 Approval of this item would extend through August 2020 the temporary suspension of identified provisions of Board Policy No. 2420, High School Grade and Credit Marking Policy, previously approved by the Board on April 20, 2020 as identified in Attachment A to the Board Action Report, and to be replaced with grade marking options “A” or “Incomplete” for courses that earn high school credits due to the containment of COVID-19.
  5. Distressed School Grant: Approval of Budget Transfer from BTA IV Program Contingency and Award Construction Contract K5107, Bid No. B02206, to Bayley Construction, LP, for the Cedar Park Elementary School Restroom Addition project (Ops, June 4, for Consideration) Approval of this item would authorize the Superintendent to approve the transfer of $354,477 from the BTA IV Program Contingency to the Cedar Park Elementary School Restroom Addition project budget; and authorize the Superintendent to execute construction contract K5107 with Bayley Construction, LP, in the amount of $633,100, including base bid and Alternate #1 plus Washington State Sales Tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. Immediate action is in the best interests of the district. (Introduction and Action)
  6. Waiver of Board Policy No. 3130, Student Assignment and Enrollment, with respect to new students to the district who would otherwise be assigned to Mercer Middle School; and Amendment to the Student Assignment Transition Plans for 2019-20 and 2020-21 (Ops, June 4, for Approval) Approval of this item would waive the provision in Board Policy No. 3130, Student Assignment and Enrollment, that states “students shall have the opportunity to attend an elementary, middle or high school in a designated attendance area based upon home address” with respect to new students to the district who would otherwise be assigned to Mercer Middle School as their designated attendance area school, and amend the Student Assignment Transition Plans for 2019-20 and 2020-21, as attached to the Board Action Report. Immediate action is in the best interest of the district. (Introduction and Action)

D. Introduction Items

  1. Amending Board Policy No. 1430, Audience Participation, and Board Procedure 1430BP, Audience Participation (Exec, June 10, for Consideration) Approval of this item would amend Board Policy No. 1430, Audience Participation, and Board Procedure 1430BP, Audience Participation, as attached to the Board Action Report.
  2. Approval of contracts for development of the new Seattle Public Schools websites and ongoing website hosting services (A&F, June 8, for Approval) Approval of this item would authorize the Superintendent to execute contracts with the following vendors under RFP032071: Domain7 for a total amount of $467,495 for website design, content management system (CMS) configuration, content migration, and staff training; and Pantheon in the total amount of $364,082 for ongoing web hosting, development, and security services, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contracts.
  3. University of Washington Experimental Education Unit Interagency Agreement to provide Special Education services to students with Individualized Education Programs, ages 3-6 (A&F, June 8, for Approval) Approval of this item would authorize the Superintendent to execute an interagency agreement with the University of Washington Haring Center in the amount of $1,513,864 for the following services: Educational services for up to 42 preschool students, including extended day services for up to 21 students, delivered by the EEU in the amount of $943,089; Educational services for up to 16 kindergarten students delivered by the EEU in the amount of $486,416; and Technical support and training to staff and services for students in identified preschool classrooms/programs within Seattle Public Schools, to be provided by the professional development unit in the amount of $84,359. In the form of the draft agreement attached to the school board action report, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  4. Head Start Grant – Annual Renewal (A&F, June 8, for Approval) Approval of this item would authorize the Superintendent to accept federal funding from the U.S. Department of Health and Human Services, Office of Head Start for $5,239,233 for Head Start Services for the Federal fiscal year 2020-21.
  5. Renewal of Washington Schools Risk Management Pool coverage for fiscal year 2020-2021 (A&F, June 8, for Approval) Approval of this item would authorize the Superintendent to accept the proposed Washington Schools Risk Management Pool coverage agreement for the 2020-2021 fiscal year and that the expenditure of $3,142,693 in premium contributions to the WSRMP loss funding pool be authorized.
  6. Resolution 2019/20-37, Fixing and Adopting the 2020-21 Budget (A&F, June 8, for Approval) Approval of this item would adopt Resolution 2019/20-37, as attached to the board action report, to fix and adopt the 2020-2021 Budget, the four-year budget plan summary, and the four-year enrollment projections. (Materials Added 6/23)
  7. Approval of contracts for Private Schools Proportional Share Services (RFQ03969), the provision of equitable services to private school students eligible for special eduation. Providers: Hamlin Robinson, Hampton Tutors, Ryther, and Spring Academy (A&F, June 8, for Approval) Approval of this item would authorize the Superintendent to execute contracts with Hamlin Robinson in the amount of $125,000, Hampton Tutors in the amount of $157,000, Ryther in the amount of $87,000, and Spring Academy in the amount of $630,171 to ensure the provision of equitable services to parentally-placed private school students attending approved non-profit private schools, under the Individuals with Disabilities Education Act (IDEA), with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contracts.
  8. Approval of the 2020-2021 Student Rights & Responsibilities (SR&R) (C&I, June 9, for Consideration) Approval of this item would approve the 2020-2021 Student Rights & Responsibilities document, as attached to the Board Action Report.
  9. Approval of new Board Policy No. 3211, Gender-Inclusive Schools: Transgender and Gender-Expansive Student Rights and Supports (C&I, June 9, for Approval) Approval of this item would approve Board Policy No. 3211, Gender-Inclusive Schools: Transgender and Gender-Expansive Student Rights and Supports, as attached to the Board Action Report.
  10. Amend Board Policy No. 3207, Prohibition of Harassment, Intimidation, and Bullying  (C&I, June 9, for Consideration) Approval of this item would amend Board Policy No. 3207, Prohibition of Harassment, Intimidation, and Bullying, as attached to this Board Action Report.
  11. Approval of contract with Northwest Education Association (NWEA) to increase Measures of Academic Progress (MAP) testing and professional development (C&I, June 9, for Approval) Approval of this item would authorize the Superintendent to execute a contract with Northwest Education Association (NWEA) in the amount of $425,000.00 for 2020-21, in the form of the draft agreement and attached to the School Board Action Report, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  12. 2019-2020 City of Seattle Summer Food Service Program Project Services Agreement (Exec, June 17, for Approval) Approval of this item would authorize the Superintendent to enter into a project services agreement with the City of Seattle to receive payment of up to $587,620, to provide breakfast, lunch and afternoon snacks for the City of Seattle’s Summer Food Service program, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  13. 2020-21 Puget Sound Joint Purchasing Cooperative Interlocal Agreement (Ops, June 4, for Approval) Approval of this item would authorize the Superintendent to enter into a one year interlocal agreement with the Puget Sound Joint Purchasing Cooperative to purchase food products and disposables through US Foods/Awarded Bids; covering the period from Aug. 1, 2020 to July 31, 2021, for a total cost of up to $4,000,000, with any minor additions, deletions and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the agreement.
  14. Approval of Board Policy No. 3225, School-Based Threat Assessment, and amending Board Policy No. 4314, Notification of Threats of Violence or Harm (Ops, June 4, for Consideration) Approval of this item would approve new Board Policy No. 3225, School-Based Threat Assessment, and amend Board Policy No. 4314, Notification of Threats of Violence of Harm, as attached to the Board Action Report.
  15. Approval of new Board Policy No. 3424, Opioid-Related Overdose Response, and amendment to Board Policy No. 3416, Medication at School (Ops, June 4, for Consideration) Approval of this item would approve Board Policy No. 3424, Opioid-Related Overdose Response, and amend Board Policy No. 3416, Medication at School, as attached to the Board Action Report.
  16. BEX V: Resolution 2019/20-35 Oppose Landmark Nomination and Designation of Rainier Beach High School (Ops, June 4, for Approval) Approval of this item would adopt Resolution 2019/20-35 opposing nomination and designation of Rainier Beach High School as a city landmark, as attached to the Board action report.
  17. BEX V: Approval to fund a school-based Health Center at NOVA @ Horace Mann School from the BEX V Program Placement fund (Ops, June 4, for Approval) Approval of this item would authorize the Superintendent to transfer $250,000 from the BEX V Program Placement cost center to fund design services and construction for a school-based Health Center at NOVA @ Horace Mann School.
  18. BEX V: Approval of Budget Transfer and Construction Change Order #3 for the Van Asselt (the school was renamed Rising Star Elementary School after the contract had been executed with Wayne’s Roofing, Inc.) Elementary School at the African American Academy Roof replacement project (Ops, June 4, for Approval) Approval of this item would approve the transfer in the amount of $1,400,000 from the BEX V Program Contingency to the Van Asselt Elementary School at African American Academy Roof Replacement project budget and authorize the Superintendent to approve Construction Change Order #3 with Wayne’s Roofing, Inc. in the amount of $916,969, plus Washington state sales tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement both the fund transfer and construction change order. (Updated 6/23)
  19. BEX IV & BTA IV: Approval of a transfer of $300,000 from BEX IV Program Contingency Funds to the Daniel Bagley Elementary School Modernization and Addition project (Ops, June 4, for Approval) Approval of this item would approve a one-time fund transfer of $300,000 from the BEX IV Program Contingency Funds to the Daniel Bagley Elementary School Modernization and Addition project.
  20. BEX V: Award Architectural & Engineering Contract P1753 to Bassetti Architects for the Van Asselt School Addition project (Ops, June 4, for Approval) Approval of this item would authorize the Superintendent to execute A/E contract P1753 with Bassetti Architects in the amount of $3,552,285 for architectural and engineering services. The contract is for the Van Asselt School Addition project, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  21. BEX IV/BTA IV: Resolution 2019/20-32: Acceptance of the Building Commissioning Report for the Lincoln High School Modernization and Addition project (Ops, June 4, for Approval) Approval of this item would adopt Resolution 2019/20-32, accepting the building commissioning report for the Lincoln High School Modernization and Addition project, as attached to the Board action report.
  22. BEX V: Award Contract P5142 for General Contractor/Construction Manager (GC/CM) to Lydig Construction, Inc. for the James Baldwin Elementary School Replacement project (Ops, June 4, for Approval) Approval of this item would authorize the Superintendent to utilize the GC/CM alternative construction delivery method, authorize the GC/CM to immediately provide pre-construction services for an amount not to exceed $380,000, and approve Resolution 2019/20-31, certifying that the district intends to comply with RCW 39.10. This approval also authorizes the Superintendent to negotiate and execute a contract amendment, with any minor additions, deletions, and modifications deemed necessary, for the Guaranteed Maximum Price (GMP) as defined by RCW 39.10.370 for an amount not to exceed $60,081,530 which includes Specified General Conditions, Negotiated Support Services Allowance, the Maximum Allowable Construction Cost (MACC) including subcontractor bonds, the MACC Contingency, and the GC/CM fee, no earlier than completion of 90% Construction Documents unless otherwise agreed to by the parties. The GMP excludes the Pre-Construction Services allowance and Washington State Sales Tax.
  23. BEX IV and BTA III: Final Acceptance of Contract P5088 with Lincoln Construction, Inc., for the McGilvra Elementary New Cafeteria Building and Seismic Upgrades in Main Building School project (Ops, June 4, for Approval) Approval of this item would accept the work performed under Contract P5088 with Lincoln Construction, Inc., for the McGilvra Elementary New Cafeteria Building and Seismic Upgrades in Main Building School project as final.
  24. BEX V: Final Acceptance of Contract K5110 with Schuchart Corporation for the Cascade Parent Partnership Program Roof Replacement project (Ops, June 4, for Approval) Approval of this item would accept the work performed under Contract K5110 with Schuchart Corporation for the Cascade Parent Partnership Program Roof Replacement project as final. (Updated 6/23)

VI. Board Comments

Comments will be limited to two minutes per Director

VII. Adjourn – 4:00 p.m.

Calendar Reminders

A complete list of upcoming Board meetings and Director community meetings can be found on the School Board calendar website. If you have any questions, please contact the School Board Office at 206-252-0040.