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Small Works

Small Works Procurement Process

A wide variety of trade work that is accomplished throughout SPS is performed by SPS staff. If management concludes that a particular work request cannot be performed by SPS staff, the Procurement team will contract with an outside vendor/contractor to accomplish the work.

Refer to Board Policy 6222, Selection of Contractors for Small Construction Projects, for further guidance.

Small Works Roster Lists

The district maintains a Small Works Roster by trade and by alphabetical listing of firm names.

How to be Added to the Small Works Roster

Contractors must submit an application to be on the Small Works Roster:

Small Works Roster Application

When a contractor is selected for a Small Works project certain documents will be needed prior to work being performed. Listed below are the Quote and Contract Documents which may be required.

Resources:

Small Works Roster Frequently Asked Questions

How does the district use the Small Works Roster?

The district is authorized by RCW 39.04.155 to use a Small Works Roster to award contracts (with an estimated cost of $350,000 or less) for construction, building, renovation, remodeling, alternation, repair, or improvement of real property.

Projects expected to cost under $35,000 are first offered to the district’s Maintenance Department. If Maintenance determines that it does not have the available resources to perform the work within the schedule, then the job can become a Small Works job. Contracts of less than $35,000 shall be competed among firms listed on the applicable sub-roster whenever feasible.

Refer to Board Policy 6222, Selection of Contractors for Small Construction Projects, for further guidance.

If a company is not on the Small Works Roster, they can apply to be added.

Contractors who submit completed, signed applications are placed on the district’s Small Works Roster by trade specialties. When a Small Works project becomes available, the district sends out requests for quotes via email to firms on the Small Works Roster by trade specialties. The district then selects the lowest responsible, responsive quote from contractors who have responded.

Please read above to learn how to apply

I’m a contractor and I’ve been awarded a Small Works project. Do I need to provide proof of fingerprinting?

Yes. A contractor working on a Small Works project must provide proof of fingerprinting for each employee identified to work on a specific project.

When are bid bonds, performance and payment bonds, and retainage required for Small Works Roster projects?

Bid bonds, performance and payment bonds, and retainage are not required for projects estimated to cost under $35,000. Performance and payment bonds are required for projects estimated to cost $35,000 or more.

I’m a contractor planning to start work on a project, and I’ve turned in all of the required documentation, including proof of insurance and proof of fingerprinting, to the district. Can I start work on the project before I receive a Notice to Proceed (NTP) letter from the district?

No.

I’m a contractor, I’ve received an NTP letter from the district, and I’ve started work on the project. What documentation do I need to provide before I receive partial payment?

As a public agency, the district is required to obtain an approved L & I Intent to Pay Prevailing Wages letter from the contractor before releasing the first project payment. This means that a contractor must provide this letter as well as an accurate invoice to the district before receiving any payment. More information about L&I is available on the L&I website.

A sample of the Intent to Pay Prevailing Wages form is available on the L&I website Instructions.

I’m a contractor and I’ve finished work on a project. What documentation do I need to provide before I receive my final payment?

As a public agency, the district is required to obtain an approved L & I prevailing wage affidavit prior to releasing final payment for all projects, and before releasing any retention for projects over $35,000. Contractors must provide this document as well as an accurate invoice to the district before receiving final payment.