Seattle Public Schools

Student Family Portal
Procurement and Distribution
Seattle Public Schools/Departments/Business and Finance/Procurement and Distribution/Small Works

Small Works

Small Works Procurement Process

A wide variety of trade work that is accomplished throughout SPS is performed by SPS staff. If management concludes that a particular work request cannot be performed by SPS staff, the Procurement team will contract with an outside vendor/contractor to accomplish the work.

Small Works Roster and Municipal Research and Services Center Rosters (MRSC)

SPS has transitioned our Small Works Roster, Consultant Roster and Vendor Roster to the Municipal Research and Services Center (MRSC) shared online database.

How to be Added to the MRSC Small Works Roster

If you were previously on our rosters, please register at mrscrosters.org and add Seattle Public Schools to your account.

For registration questions, please contact MRSC Rosters at mrscrosters@mrsc.org or 206-436-3798.

When a contractor is selected/awarded for a Small Works project certain documents will be needed prior to work being performed. Listed below are the Quote and Contract Documents which may be required.

Resources:

Small Works Roster Frequently Asked Questions

How does the district use the Small Works Roster?

The district is authorized by RCW 39.04.151 to use a Small Works Roster to award contracts (with an estimated cost of $350,000 or less) for construction, building, renovation, remodeling, alternation, repair, or improvement of real property.

Projects expected to cost under $75,000 are first offered to the district’s Maintenance Department. If Maintenance determines that it does not have the available resources to perform the work within the schedule, then the job can become a Small Works job. Contracts of less than $75,000 shall be competed among firms listed on the applicable sub-roster whenever feasible.

Refer to Board Policy 6222, Selection of Contractors for Small Construction Projects, for further guidance.

If a company is not on the Small Works Roster, they can apply to be added on the MRSC Rosters page.

When a Small Works project becomes available, the district sends out requests for quotes via email to firms on the Small Works Roster by roster category. The district then selects the lowest responsible, responsive quote from contractors who have responded.

Please read above to learn how to apply

I’m a contractor and I’ve been awarded a Small Works project. Do I need to provide proof of fingerprinting?

Yes. A contractor working on a Small Works project must provide proof of fingerprinting for each employee identified to work on a specific project.

When are bid bonds, performance and payment bonds, and retainage required for Small Works Roster projects?

Bid bonds, performance and payment bonds, and retainage are not required for projects estimated to cost under $35,000. Performance and payment bonds are required for projects estimated to cost $35,000 or more.

I’m a contractor planning to start work on a project, and I’ve turned in all of the required documentation, including proof of insurance and proof of fingerprinting, to the district. Can I start work on the project before I receive a Notice to Proceed (NTP) letter from the district?

No.

I’m a contractor, I’ve received an NTP letter from the district, and I’ve started work on the project. What documentation do I need to provide before I receive partial payment?

As a public agency, the district is required to obtain an approved L & I Intent to Pay Prevailing Wages letter from the contractor before releasing the first project payment. This means that a contractor must provide this letter as well as an accurate invoice to the district before receiving any payment. More information about L&I is available on the L&I website.

A sample of the Intent to Pay Prevailing Wages form is available on the L&I website Instructions.

I’m a contractor and I’ve finished work on a project. What documentation do I need to provide before I receive my final payment?

As a public agency, the district is required to obtain an approved L & I prevailing wage affidavit prior to releasing final payment for all projects, and before releasing any retention for projects over $35,000. Contractors must provide this document as well as an accurate invoice to the district before receiving final payment.

Compliance

RCW 39.04.151:
– Jan 2024

RCW 39.04.200:
– SWR3036 WOID656085, John Muir Elementary Gym Cafeteria Operable Partition – $91,610.00 awarded to Advanced Equipment Corporation on May 12, 2025