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Seattle Public Schools/Board Meetings/August 25, 2021 – Regular Board Meeting

August 25, 2021 – Regular Board Meeting

Agenda – FINAL
Regular Legislative Session
Wednesday, August 25, 2021, 4:15 p.m.

Board of Directors
2445 – 3rd Avenue South
Seattle, Washington 98134
206-252-0040
www.seattleschools.org

IMPORTANT NOTE: Public access to this meeting will be available both at the John Stanford Center for Educational Excellence and through remote access.

The meeting will be live streamed on SPSTV and broadcast on television on Comcast 26 (standard-def) and 319 (hi-def), Wave 26 (standard-def) and 695 (hi-def), and Century Link 8008 (standard-def) and 8508 (hi-def). To listen by phone, dial 206-800-4125 and use Conference ID 581 972 022#. This phone number and Conference ID will also be used by those who sign up to provide public testimony through the process described on the Agenda below.

All In-Person Attendees MUST:

  • Wear a face covering that covers the nose and mouth at all times during the meeting and while at the John Stanford Center for Educational Excellence regardless of vaccination status.
  • Complete a health survey before entering the meeting room attesting that they do not have COVID-19 symptoms, have not been exposed to COVID-19 nor are awaiting results of a COVID-19 test.
  • Adhere to any health and safety protocols communicated onsite.

Please do not come to the John Stanford Center for Educational Excellence if you are experiencing any of the following symptoms: fever (100.4 F); chills; cough; shortness of breath or difficulty breathing; fatigue; muscle or body aches; headache; recent loss of taste or smell; sore throat; congestion or runny nose; nausea or vomiting; or diarrhea.

I. Call to Order – 4:15 p.m.

  1. General Welcome Announcement to Audience
  2. Roll Call

II. Superintendent Comments 

  • Fall Planning Update

III. Business Action Items

A. Consent Agenda

  1. Minutes of the July 7, 2021 Budget Hearing and July 7, 2021 Regular Board Meeting
  2. Personnel Report (Materials updated 8/25/2021)
  3. Warrants Report – June

June 2021 Warrants

The following warrants as audited and certified by the auditing officer, as required by RCW 42.24.08, are approved for payment:

FundPaymentAmount
 General Fund  *Payroll $ 789,795.69
 General Fund Vendor 19,612,553.60
Capital Project Fund Vendor 11,769,106.98
Associated Student Body Fund Vendor 185,036.84
Expendable Trust Fund Vendor 373.20
Grand Total All $32,356,866.31

*Note – Payroll total reflects warrants issued to employees. It does not however, reflect cash transfer amounts in payment of employees’ Direct Deposit payroll.

  1. Warrants Report – July

July 2021 Warrants

The following warrants as audited and certified by the auditing officer, as required by RCW 42.24.08, are approved for payment:

FundPayment TypeAmount
 General Fund  *Payroll $ 896,168.46
 General Fund Vendor 20,970,308.31
Capital Project Fund Vendor 7,301,148.86
Associated Student Body Fund Vendor 73,201.13
Expendable Trust Fund Vendor 3,227.92
Grand Total All $29,244,054.68

*Note – Payroll total reflects warrants issued to employees. It does not however, reflect cash transfer amounts in payment of employees’ Direct Deposit payroll.               

B. Items Removed from the Consent Agenda

IV. Board Committee Reports

V. Public Testimony – 5:00 p.m.

Members of the public who wish to address the board in person or by teleconference may sign up online or by calling (206) 252-0040, beginning Monday, August 23, 2021, at 8:00 a.m. The public testimony list will be posted Tuesday, August 24, 2021. Those who are placed on the posted public testimony list may provide their testimony at the JSCEE or by dialing 206-800-4125 and using Conference ID 581 972 022#. For information on how the public testimony list is created, please visit the Board’s website.

OrderNameTopic
1 Spencer Litzenberger Supporting the transition to renewable energy for Seattle Public Schools 
2 Chris Jackins 1) Viewlands and Kimball construction contracts 2) Transportation service standards 3) First student contract amendment 
3 Janis White Policy 3246 
4 Alison Underdahl Solar Schools 
5 Ashley Lindell Clean School Implementation Plan/Solar Schools 
6 Galena White Solar power in our schools. 
7 Susan D. Oxley Electrifying and solarizing school buildings 
8 Jess Wallach Climate priorities in 2022 Capital Projects Levy 
9 Neal Anderson Solar roofs 
10 Vandna Milligan Solar for schools 
11 Rebecca Hendrickson Solar schools & climate resilience  
12 Arvia Morris The Clean Schools resolution and school levy currently being drafted 
13 Alice Mar-Abe Clean schools implementation plan 
14 John Milligan Solar for schools 
15Erick CruzSt. Luke’s – Proposed Affordable Housing – Ballard 

VI. Business Action Items (Continued)

C. Action Items

  1. Approval of Student Outcomes Focused Governance Goals and Guardrails, aligned with Seattle Excellence Approval of this item would approve the Goals and Guardrails presented in the Board Action Report and aligned with Seattle Excellence, to allow the implementation of Student Outcomes Focused Governance. (Updated Since Introduction on 8/11/21; Materials updated 8/25/21)
  2. Approval of a Memorandum of Understanding (MOU) between the Seattle School District No. 1 (District) and Seattle Education Association (SEA) Approval of this item would approve the MOU as attached to this Board Action Report and authorize the Superintendent to take the steps necessary to implement each district responsibility detailed in the agreement. Immediate action is in the best interest of the district. (Introduction & Action)
  3. Acceptance of Screening and Brief Intervention and Referral to Services (SBIRT) grant extension in the amount of $800,000. (SSC&I, Aug 18, for approval) Approval of this item would authorize the Superintendent to accept the School-Based Screening and Brief Intervention and Referral to Services grant extension from King County in the amount of $800,000 for a 1-year period from August 1, 2021 through July 31, 2022. Immediate action is in the best interest of the district. (Introduction & Action)
  4. Acceptance of the Assistance League of Seattle (ALS) Gift Donation for Operation School Bell (OSB) Shopping Spree to clothe Seattle Public Schools’ elementary and middle school students. (SSC&I, Aug 18, for approval) Approval of this item would authorize the Superintendent to accept the ALS-OSB gift of $475,000 for the 2021-22 school year. Immediate action is in the bets interest of the district. (Introduction & Action; Materials updated 8/24/21)
  5. Approval of contracts for Private Schools Proportional Share Services (RFQ03969), the provision of equitable services to private school students eligible for special education. Providers: Hamlin Robinson, Hampton Tutors, Ryther, and Spring Academy. (SSC&I, Aug 18, for approval) Approval of this item would authorize the Superintendent to execute contracts with Spring Academy in the amount of $830,000, Hamlin Robinson in the amount of $100,000, Hampton Tutors in the amount of $90,000, and Ryther in the amount of $46,744, to ensure the provision of equitable services to parentally-placed private school students attending approved non-profit private schools, under the Individuals with Disabilities Education Act (IDEA), with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contracts. Immediate action is in the best interest of the district. (Introduction & Action)
  6. University of Washington Experimental Education Unit (EEU) Interagency Agreement to provide Special Education services to students with Individualized Education Programs (IEPs), ages 3-6. (SSC&I, Aug 18, for approval) Approval of this item would authorize the Superintendent to execute an interagency agreement with the University of Washington Haring Center in the amount of $1,816,377 for the following services: Educational services for up to 42 preschool students, including extended day services for up to 21 students, delivered by the EEU in the amount of $1,078,917;  Educational services for up to 17 kindergarten students delivered by the EEU in the amount of $653,101; and Technical support and training to staff and services for students in identified preschool classrooms/programs within Seattle Public Schools, to be provided by the professional development unit in the amount of $84,359; in the form of the draft agreement attached to the school board action report, with any minor additions, deletions, and modifications deemed necessary by the superintendent, and to take any necessary actions to implement the contract. Immediate action is in the best interest of the district. (Introduction & Action)
  7. BEX V, School Construction Assistance Program (SCAP) & Distressed School Grant: Award Construction Contract P5179, Bid No. B102017, to Absher Construction Company for the Viewlands Elementary School Replacement project (Ops, June 3, for approval) Approval of this item would authorize the Superintendent to execute construction contract P5179 with Absher Construction Company in the amount of $52,125,875 including base bid plus alternates #1B, 2A, 3, 4, 5, 6, 9, 10, 11 and 12, plus Washington State sales tax, with any minor additions, deletions, modifications and actions deemed necessary by the Superintendent to implement the contract (Updated Since Introduction)
  8. BEX V, School Construction Assistance Program (SCAP): Award Construction Contract P5180, Bid No. B102029, to Cornerstone General Contractors for the Kimball Elementary School Replacement – Phase II (Ops, June 3, for approval) Approval of this item would authorize the Superintendent to execute construction contract P5180 with Cornerstone General Contractors in the amount of $49,028,610, including base bid plus Alternates #1, 2, 3, 4a, 5b, and 7,  plus Washington State sales tax, with any minor additions, deletions, modifications and actions deemed necessary by the Superintendent to implement the contract. (Updated Since Introduction)
  9. Approval of the 2021-22 Transportation Service Standards: Ridership Eligibility (Ops, Aug 12, for approval) Approval of this item would approve the recommended Transportation Service Standards, including Appendix A and Appendix B, that are attached to the Board Action Report, for the 2021-22 school year, and authorize the Superintendent to implement the standards with minor modifications as needed. Immediate action is in the best interest of the district. (Introduction & Action; Materials updated 8/24/21)
  10. First Student Contract Amendment No. 2 (Ops, Aug 12, for approval) Approval of this item would approve Contract Amendment No. 2 with minor additions, deletions and modifications as deemed necessary by the Superintendent. Immediate action is in the best interest of the district. (Introduction & Action)
  11. Approval of the renewed agreement with King County Metro to purchase ORCA Business Passport Products (Metro Transportation). (Ops, Aug 12, for approval) Approval of this item would authorize the Superintendent to execute a contract with King County Metro for student ORCA cards that will not exceed $2.5 million in the form of the agreement attached and presented to the School Board, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. Immediate action is in the best interest of the district. (Introduction & Action)
  12. Approval of Resolution 2021/22-3 to request a waiver from the 180 instructional day requirement for the 2021-22 school year Approval of this item would approve Resolution 2021/22-3, as attached to the Board Action Report, to request a 2-day waiver from the 180 instructional day requirement in RCW 28A.150.220 for the 2021-22 school year and provide assurance that the District will meet the instructional hour requirement in RCW 28A.150.220, and would waive the provision of Policy No. 1420 that Board Action Reports and relevant supplementary information will be posted to the District’s website at least three days in advance of Board meetings. Immediate action is in the best interest of the District. (Introduction & Action; Materials added 8/24/21)

D. Introduction Items

  1. Review and Approval of 2021 Career and Technical Education (CTE) Annual Plan Per Board Policy No. 2170. (SSC&I, Aug 18, for approval) Approval of this item would approve the 2021 Career and Technical Education Annual Plan, as attached to this Board Action Report.
  2. Rename and Amend Board Policy No. 3246, Restraint, Isolation, and Other Uses of Physical Intervention (SSC&I, Aug 18, for consideration) Approval of this item would rename and amend School Board Policy No. 3246 as attached to the School Board Action Report. (Materials updated 8/24/21)
  3. Renewal of Washington Schools Risk Management Pool coverage for fiscal year 2021-2022 (A&F, Aug 16, for approval) Approval of this item would authorize the Superintendent to accept the proposed Washington Schools Risk Management Pool coverage agreement for the 2021-2022 fiscal year and that the expenditure of $4,595,177 in premium contributions to the WSRMP loss funding pool be authorized and that $650,000 be allocated to the tort claim reserve account for management of claims falling under the increased self-insured retention level and that the district provide the risk pool notice of withdrawal.
  4. Approval of Office of Superintendent of Public Instruction (OSPI) Beginning Educator Support Team (BEST) Grant (A&F, Aug 16, for approval) Approval of this item would authorize the Superintendent to accept the 2021-22 BEST grant in the amount of $375,000.00 and to implement the provisions of the grant.
  5. Adoption of Board Policy No. 5515, Workforce Secondary Traumatic Stress (A&F, Aug 16, for approval) Approval of this item would adopt Board Policy No. 5515, Workforce Secondary Traumatic Stress, as attached to the Board Action Report.
  6. Approval to Renew Refuse Disposal & Mixed Waste Recycling Collection Services, Bid No. B01753, with Recology CleanScapes, Inc. (Ops, Aug 12, for approval) Approval of this item would authorize the Superintendent to execute the renewal of a contract with Recology CleanScapes, Inc, covering the period October 1, 2021 to July 31, 2022, in the amount of $866,233.28, plus Washington state sales tax, for refuse disposal and mixed waste recycling collection services, with any minor additions, deletions and modifications deemed necessary by the Superintendent to implement the contract.
  7. Seattle Public Schools Alder Academy Easement and Operating Agreement with King County (Ops, Aug 12, for approval) Approval of this item would authorize the Superintendent to execute an agreement with King County to allow the Alder Academy to continue to operate the school at the King County Children and Family Justice Center.
  8. Approval of the 2021 Facilities Master Plan Update (Ops, Aug 12, for approval) Approval of this item would approve the 2021 Facilities Master Plan Update as attached to this Board Action Report.
  9. BEX V: Approval of the Value Engineering Report for the Rainier Beach High School Replacement project (Ops, Aug 12, for approval) Approval of this item would approve the Value Engineering Report dated May 25, 2021, for the Building Excellence (BEX) V Rainier Beach High School Replacement project, as attached to the Board Action Report.
  10. BEX V: Approval of Budget Transfer to the John Stanford Center for Educational Excellence (JSCEE) Central Kitchen Renovations project (Ops, Aug 12, for approval) Approval of this item would approve the transfer in the amount of $1,196,533 from the BEX V Capital Levy Program Contingency to the JSCEE Central Kitchen Renovations project budget.

VII. Board Comments

Comments will be limited to two minutes per Director

VIII. Executive Session: To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. RCW 42.30.110(1)(c). This session will begin at the conclusion of the regular Board meeting and last approximately 30 minutes.

IX. Executive Session: To receive and evaluate complaints or charges brought against a public officer or employee. RCW 42.30.110(1)(f). This session will begin at the conclusion of the regular Board meeting and last approximately 45 minutes. The legislative session will reconvene at the conclusion of the executive sessions to adjourn the meeting if there is no further business before the Board. No action will be taken during the legislative session as a result of the executive session.

X. Adjourn – 9:45 p.m.

Calendar Reminders

A complete list of upcoming Board meetings and Director community meetings can be found on the School Board calendar website. If you have any questions, please contact the School Board Office at 206-252-0040