The District shall maintain a personnel file for each District employee in compliance with applicable laws.

The Superintendent is authorized to develop procedures for the implementation of this policy including the processes for reviewing, requesting copies of, and seeking removal of irrelevant or erroneous information.

Superintendent Procedure:

• 5260SP – Personnel Records
• 6501SP – Data Privacy

Policy Cross References:

• 4040 – Public Access to District Records
• 5005 – Employment: Disclosures, Certification, Assurances and Approval
• 5050 – Staff Contracts
• 5240 – Evaluation of Staff
• 6501 – Data Privacy

Previous Policies:

Legal References:

• RCW 28A.405.250 Certificated employees, applicants for certificated position, not to be discriminated against—Right to inspect personnel file.
• RCW 42.56.230(2) Certain personal and other records exempt (from public inspection).
• RCW 49.12.240-260 Employee inspection of personnel file.
• Substitute House Bill 1308; Chapter 273, Laws of 2025; Access to Personnel Records.

Management Resources:

• WSSDA Policy & Legal News, July 2025, October 2015

Last Board Review:

• October 8, 2025

Revisions:

• October 8, 2025

Adopted by the Board:

• October 19, 2011