Application Process for New Volunteers
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Instructions and Resources for NEW School Volunteers
Thank you for your interest in volunteering with Seattle Public Schools! Volunteer opportunities vary by school. We recommend that you complete the following application process after receiving confirmation from a school staff member about your volunteer role. Whether you are a parent, a family member, or a community member, the following resources will help you prepare to volunteer with our students.
SPS serves 53,000 vulnerable children and youth – we are committed to carefully screening volunteer candidates to ensure student safety as required by law, SPS policies, and the Washington Schools Risk Insurance Pool (our insurance provider).
Did You Volunteer with SPS in the past?
If you volunteered with SPS since September 2018, we may already have a volunteer application on file for you. Refer to the Current & Returning Volunteers page.
What type of volunteer role are you applying for?
At SPS, the volunteer application process varies depending on the setting and area of service:
Review the SPS Volunteer Handbook for more information about volunteer categories and application types.
COVID-19 Safety Requirements
Washington State Department of Health continues to require that school volunteers be vaccinated against COVID-19. SPS volunteers are required to show proof of receiving the COVID-19 vaccination and encouraged to complete an online Health & Safety Course. School staff will verify your vaccination before approving your volunteer application. The vaccination requirement does not apply to remote volunteers.
Step 1: Online Training – Preventing Sexual Abuse of Children and Youth
Nationally, 1 in 4 girls & 1 in 6 boys are sexually abused before age 18. Through this course, you will help protect children by learning to recognize and respond to sexual abuse.
- Complete the 17-min Adult Sexual Misconduct Prevention training
- Answer test questions during the training and on your volunteer application.
Step 2: Volunteer Handbook
Carefully review our online Volunteer Handbook to learn about volunteer responsibilities, rights, and tips for successful volunteering.
Step 3: Volunteer Application (includes Background Check)
- Volunteer applications are processed online. Every year SPS volunteers save 14 trees by completing and/or updating their applications online. Thank you!
- Once you are approved as a volunteer in our online system, your application materials will stay active for as long as you volunteer with SPS. Every two years, we will ask whether you would like to stay active, and if so, request your permission to complete a new background check.
Please submit your completed application at least two (2) weeks before the expected volunteer service start date. Background check reports take up to two weeks to clear, occasionally longer.
Determining Your Background Check Type
SPS is committed to providing students with a safe educational environment. This includes ensuring every volunteer and staff member completes a criminal background check.
- All volunteer applicants are screened by SPS via the state criminal records database. This database is accessible to SPS for free via Washington State Patrol (WATCH). WATCH is sufficient for all Category A volunteers who have lived in our state for the past three years.
- WATCH does not produce criminal records outside of our state, and unfortunately, the federal government does not provide an equivalent database. Therefore, Category A volunteers who lived in other states or countries during the last three years must purchase their own background check from our partner vendor Sterling Volunteers – the fee is usually $21.
Additional screening for Category B volunteers
- If your volunteer role will involve spending unsupervised time with students (including as a remote/online volunteer), or you will chaperone 3+ day overnight field trips, you must complete the national background check even if you are a long-time resident of Washington.
- School staff also checks references for volunteers who will serve in one-on-one tutoring or mentoring roles.
Selecting an incorrect background check type will delay your approval.
Every parent or caretaker should have the opportunity to participate in their student’s education. If you face barriers to completing the online background check, please review “Background check affordability” for information about assistance.
Background check results
- If your state background check is clear, you will be notified immediately via email.
- If you purchase a national or international background check, you will receive your results directly from Sterling Volunteers, usually within a few days.
- If there are any records on your background check or your report shows possible duplicates (criminal records of other Washington State residents who have similar names to yours), the school volunteer program liaison will process your background check manually. Expect an additional week for processing.
Please note: While all volunteers must be screened through the background check, a criminal history does not automatically disqualify an applicant from volunteering in the schools. If you would like to know if your criminal records may affect your ability to volunteer with SPS, please review this flow chart used by schools to determine eligibility.
Step 4: School Approval
Before your first volunteer shift, the school volunteer program liaison must verify your information in person or through an online meeting (for remote volunteers). Please have the following available:
- Government-issued photo ID
- Proof of 3-year residency in Washington State if your Washington State ID was issued less than 3 years ago and you chose Category A role. Examples: older/expired ID, lease agreement, utility bill, school records. Make sure this document was issued at least three years ago and features your full name and a Washington State address. If your child attends the school, office staff may be able to review your child’s school registration records (not all staff have access to them).
- Proof of COVID-19 vaccination (for in-person volunteers).
During this last step, if the school volunteer program liaison confirms your identity and verifies that you selected the correct background check type on your volunteer application, they will add your name to the list of approved volunteers for that school.
If you have questions about your application or background check, call the school office or email the school’s volunteer program liaison.