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Federal Procurement

The Uniform Grant Guidance added a new procurement method called “Micro-Purchase”. Districts must comply with the more restrictive of federal / staterequirements and district policy.

The following table outlines procurement requirementswhen using federal funds.  Effective June 20, 2018, the micro-purchasethreshold was increased from $3,500 to $10,000, and the Small Purchase Procedures threshold increased from $100,000 to $250,000.

Procurement Method Goods
(includes textbooks)
Micro-Purchase – No required quotes. However, must consider price as reasonable, and, to the extent practical, distribute equitably among suppliers.

$10,000 or less


Must use more restrictive $10,000 federal threshold instead of $40,000 state threshold

$10,000 or less
Small Purchase Procedures (Informal) – Obtain/document quotes from a reasonable number of qualified sources (at least three per RCW 28A.335.190).

$10,000 – $75,000


Must use more restrictive $75,000 state threshold instead of $250,000 federal threshold 

$10,000 – $250,000

Sealed Bids / Competitive Bids (Formal)

$75,000 or more


Must use more restrictive $75,000 state threshold instead of $250,000 federal threshold

 $250,000 or more

Non-competitive proposals are appropriate only when:

  • Available only from a single source (sole source)

  • Public emergency

  • Expressly authorized by awarding or pass-through agency in response to written request from district

  • After soliciting a number of sources, competition is deemed inadequate