The Uniform Grant Guidance added a new procurement method called “Micro-Purchase”. Districts must comply with the more restrictive of federal / staterequirements and district policy.

The following table outlines procurement requirementswhen using federal funds.  Effective June 20, 2018, the micro-purchasethreshold was increased from $3,500 to $10,000, and the Small Purchase Procedures threshold increased from $100,000 to $250,000.

Procurement Method	Goods (includes textbooks)	Services
Micro-Purchase – No required quotes. However, must consider price as reasonable, and, to the extent practical, distribute equitably among suppliers.	$10,000 or less   Must use more restrictive $10,000 federal threshold instead of $40,000 state threshold	$10,000 or less
Small Purchase Procedures (Informal) – Obtain/document quotes from a reasonable number of qualified sources (at least three per RCW 28A.335.190).	$10,000 – $75,000   Must use more restrictive $75,000 state threshold instead of $250,000 federal threshold	$10,000 – $250,000
Sealed Bids / Competitive Bids (Formal)	$75,000 or more   Must use more restrictive $75,000 state threshold instead of $250,000 federal threshold	$250,000 or more

Non-competitive proposals are appropriate only when:

• Available only from a single source (sole source)

• Public emergency

• Expressly authorized by awarding or pass-through agency in response to written request from district

• After soliciting a number of sources, competition is deemed inadequate