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Accessibility Resources

Seattle Public Schools Web Accessibility

Accessibility Workshop Schedule

Accessibility workshops will be held online via Microsoft Teams. To register, please email webmaster@seattleschools.org and include the date of the workshop.

  • May 12 at 1:30-2:30 p.m.
  • June 9 at 1:30-2:30 p.m.

Since this is a workshop, the expectation is that you have already watched the videos and you will bring your questions and a document you are working on or struggling with. We will use the documents you bring to class as examples and walk you through the process of making the document accessible from start to finish.

Path to Accessible Documents on SPS Websites

Seattle Public Schools (SPS) is committed to ensuring all web pages and content are accessible and in compliance with the Americans with Disabilities Act (ADA). All external website content must be accessible. Documents that are not accessible, or without a conforming alternate version, will be removed.

We also want to make it as easy as possible for you! Information below will support you in determining if your content should be posted on a district webpage and in making it accessible.

Important! You need Adobe Acrobat Pro DC in order to make your PDFs as accessible as possible. If you are an SPS employee, you can email TechTicket and tell them you need an Adobe Acrobat Pro license.

Step 1: Is the document for external audiences?

If YES: Move to Step 2.

If NO: Please do not place internal documents on the external site. Use MySPS, SharePoint, or another internal location to share resources and information with colleagues and staff. If you need help in determining the best location, reach out to district communications at publicaffairs@seattleschools.org

Step 2: Can the document’s content be placed on a webpage instead?

If YES: Great! The district and school webpages are automatically accessible. Any time possible, please put content on a webpage instead of including a downloadable document. One benefit is links to a webpage can be sent directly to families and stakeholders.

If NO: Move to Step 3.

Step 3: Is the document a PDF?

If YES: Move to step 4.

If NO: PDF is the only document type allowed on SPS websites. Making your PDF accessible is much easier and quicker if you check the original document for accessibility and make any necessary adjustments before converting to PDF.

Check your document for accessibility, save as a PDF, and then move to step 4. Review the resources below to learn how to make documents accessible.

Step 4: Is the PDF accessible?

If YES: Thank you! Your PDF is ready to be posted. If you are a school website editor, please follow these instructions for posting your PDF.

If NO: Making your PDF accessible is much easier and quicker if you check the original document for accessibility and make any necessary adjustments before converting to PDF. If you have already done this, open your PDF in Adobe Acrobat Pro, start the accessibility checker, and resolve all accessibility issues that the checker finds. Your PDF is ready to be posted.

Please read our QRD with step-by-step instructions for resolving Accessibility issues in Adobe Acrobat Pro.

Document Accessibility Resources

You need Adobe Acrobat Pro DC in order to make your PDFs as accessible as possible. If you are an SPS employee, you can email TechLine and tell them you are a web editor that would like an Adobe Pro license.

Step-by-Step Instructions

Videos

Overview

Make a Word Document Accessible

Make an Excel Workbook Accessible

Make a PDF Accessible