Seattle Public Schools


Publishing Services

SPS Publishing Services

Publishing Services is committed to providing quick, courteous, and quality service at competitive cost to all Seattle Public Schools employees and PTA members. We specialize in copying and printing, including black and white, color, and large format. Our in-house professional binding and finishing capabilities ensure that your completed material is professional. We also offer design consultation in order to assist you in creating a layout for your project needs.

Publishing Services Goals

  • Customer Service: Ensure excellence in our schools and departments by providing printing that is fast and of high quality.
  • Fiscal Responsibility: Provide competitive pricing to meet the district’s needs.
  • Convenience: Being centrally located, continue to work with the district mailroom to provide fast and reliable delivery.

How to Submit a Publishing Job

SPS uses an online ordering system called Digital Storefront (DSF) for publishing jobs.

Have questions about how to use DSF? Please review the videos below and the Digital Storefront User Guide

Publishing Training Videos

Frequently Asked Questions

See Training video above titled Digital Storefront (DSF) Online Ordering System Introduction.

See Training video above titled DSF Ordering Stationary – Letterhead, Envelopes, and Business Cards.

See Training video above titled DSF Booklets and Advanced Features.

Yes. There are two ways to get a quote. You can log on to the Publishing Services online tool called Digital Storefront (DSF).

Begin by selecting the type of item, the size, color or black/white, quantity, and other specifics. Your quote will appear based on your selected requirements. (DSF training video is recommended)

Or, you are welcome to contact the Publishing Services staff directly at 206-252-0080.

See training video above titled Xerox Print Settings. This is a short single subject video.

See training video above titled Xerox Secure Print. This is a short single subject video.

See training video above titled Xerox Scan to Email. This is a short single subject video.

Press Email on the copier screen, and you will be prompted for your department or school access/print code.

Select Network Address Book, and then type in the following:

  • Last Name
  • Comma
  • Space
  • First Initial


JoAnn Hamilton would type in “Hamilton, J”. (She will see 3 names that meet the criteria). Users with more common last names, and first initials may want to continue with additional letters of their first name.  Users with less common last names may only need to enter their last names

Absolutely, we welcome the extra print work!   The additional work helps us provide job training skills and real life work experience to the Bridges and SPED programs, as they prepare to seek jobs.

It is important that we receive the requests in a timely fashion, as District print work is our first priority.

Payment can be made with cash or check.  For additional information please contact Publishing Services at 206-252-0080.

We have a vendor who will service the HP LaserJet repairs onsite (black/white & color).  The vendor does not repair the $100-$120 small multiple function printer/scanners, as they cost more to repair than to replace.

The repair costs are the responsibility of the department or school.  Your budget code will be required to initiate the repair.

The vendor charges a flat $95 plus tax for the travel and repair.  The parts are additional.  When you place a request, we need the following information:

  1. Name of school or department
  2. Physical location of the machine (address, floor #, and room #)
  3. Contact person and phone number
  4. Budget code
  5. Manufacturer and model number of machine
  6. What are the issues (be specific) – this information is critical, so the vendor can bring parts with him avoid a second trip).

When the vendor is called, we provide them your list of “issues”.  This often enables the vendor to diagnose the problem and provide the approximate parts costs.  We will provide you their estimate, so that you can determine if you want to go forward.

You will need the 5 digit ID # located on the label near the top of your machine.  This label also includes the service and supplies phone number (425-885-5858) for QBSI-Xerox.

Your toner should automatically arrive, as long as your machine is connected to the Seattle School District network.  Staples are not automatically deployed; the user must contact QBSI-Xerox for staples and for repairs.  If you have recurring issues, please contact the Publishing Services Print Manager (206-252-0416).