6114 Gifts, Grants, Donations and Fundraising Proceeds
It is the policy of the Seattle School Board to actively encourage cooperation with individuals and governmental and non-governmental organizations as well as from private and foundation sources desiring to provide resource assistance to the district. Such assistance may take the form of direct financial support, grants, services, supplies or equipment. Where resource assistance is offered, the district shall make a determination whether to accept the assistance and upon what terms. Any requirement to contribute district funds or other resources shall be documented and considered as part of the approval process and reflected in budgets. Acceptance shall be in confirmed in writing.
The district will actively pursue and accept grant awards and revenue-producing agreements and contracts that assist the district to meet the academic needs of its students, as well as assist the district to meet its strategic goals and priorities. The Seattle School Board values and welcomes such contributions to the district and its students.
A grant award or revenue-producing agreement or contract is an award of funding to a department, a school or an individual within the district that is based upon a request for funding. Grant awards are designated for specific purposes and are usually accompanied with a statement of terms and conditions that guide the district or school on the use of these funds. In accepting the award, the district honors its obligations and responsibilities to expend the grant funds in accordance to the stated purposes and conditions of the award.
In order to accept these funds, the grant award or revenue-producing agreement or contract must benefit the district and be congruent with the following principles:
The Seattle School Board authorizes the Superintendent to accept these awards and revenue-producing agreements and contracts with the following exceptions:
Grant awards and revenue-producing agreements and contracts that contain one or more of these exceptions must be approved by the Board before the district can accept and obligate funds under the award.
Once the district accepts the award or revenue-producing agency service agreement or contract, the district will have the decision-making and signature authority to manage the award in accordance with the purposes and terms and conditions of the executed agreement.
Attempts should be made by the district to seek funding opportunities that do not require the district to use district funds to continue program activities once the grant source or categorical dollars have been discontinued.
The Superintendent is authorized to establish operating procedures or administrative guidelines for the administration and management of such awards.
The handling of gifts, donations, and fundraising proceeds is as follows:
Any gift to the district of real property can be accepted only by Board approval. Any gift of any type having a total value (including both the contribution and any district resources required to be contributed) of $250,000 or greater will be subject to Board approval.
Gifts to staff are guided by Policy No. 5251, Ethics.
The Superintendent is authorized to develop procedures to implement this policy.