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Notice of Intent to Sole Source

Notice of Intent to Sole Source

The Seattle School District is committed to using sound business practices and promoting a fair and competitive procurement process, to the extent practicable, as the best means to assure quality service and minimum costs. Competition is required for purchases of goods above $40,000 (RCW 28A.335.190) and above $25,000 for services (Superintendent Procedures 6220SP.D)*. In keeping with the District’s commitment to transparency, below are the list of sole source contracts that the District intends to award as defined in RCW 39.04.280.

The District intends to establish sole source contracts with the following vendors below for the listed services or goods:

Protest Procedures

  1. Any actual or prospective Vendor who is aggrieved in connection with a sole source contract listed above may protest to the District in accordance with the procedures set forth herein. Protests based on their intent to challenge the sole source must be received by the District no later than seven (7) calendar days from the Date Posted, at 4:00 p.m. In no event shall a protest be considered if the protest is received after the contract(s) has been awarded.
  2. In order to be considered, a protest shall be in writing and shall include:
    • the name, phone number, address and e-mail address of the aggrieved person/vendor;
    • the Vendor and Description of Good or Service listed above under which the protest is submitted; and
    • a detailed description of the specific grounds for protest and any supporting documentation. The written protest shall be addressed and delivered to: contractingservices@seattleschools.org at the deadline listed above.
  3. Upon receipt of a written protest, the District shall promptly consider the protest. The District may give notice of the protest and its basis to other persons, including Vendors involved in or affected by the protest; such other persons may be given an opportunity to submit their views and relevant information. If the protest is not resolved by mutual agreement of the aggrieved person and the District, the District will promptly issue a decision in writing stating the reasons for the action taken. A copy of the decision shall be e-mailed, or otherwise promptly furnished to the aggrieved person and any other interested parties. The District’s decision may be appealed to the Assistant Superintendent for Business and Finance by written notice together with all supportive evidence, addressed and delivered to the Assistant Superintendent for Business and Finance not more than two (2) working days after receipt of the decision. The Assistant Superintendent’s decision shall be final and conclusive.
  4. Strict compliance with the protest procedures set forth herein is essential in furtherance of the public interest. Any aggrieved party that fails to comply strictly with these protest procedures is deemed, by such failure, to have waived and relinquished forever any right or claim with respect to alleged irregularities in connection with the award. No person or party may pursue any action in court challenging the award of a contract above without first exhausting the administrative procedures specified herein and receiving the District’s final decision.

*Sole source purchases funded from federal grant money require competition if the amount is over $3,500, and will be publicly posted if sole source amount exceeds minimum thresholds listed above – $40,000 for goods and $25,000 for services.