Building Rentals in Operating Schools
Hourly Building Rentals
Seattle Public Schools hourly facility use, Parks Department and inter-agency joint use agreements in operating schools are processed through online schedules. Procedures for hourly space rentals are described below.
Contact us with questions about hourly facility use at buildingrental@seattleschools.org or 206-252-0640.
All facility use is cancelled when schools are closed due to an emergency and/or inclement weather.
The Scheduling Calendar for the Academic year 2020-21 is closed. All use of SPS facilities (buildings and grounds) must be authorized at the school level and availability confirmed at the school level prior to submitting an online schedule.
All school building activities including school day instruction, health services, enrichment programs, hourly rentals, etc. are canceled until further notice.
Please refer to the Seattle Public Schools website for additional information and updates to this cancellation.
We only accept Checks or Money Orders. We do NOT accept cash or credit cards.
Upon receipt of an approved online request, the Building Rental Coordinator will review the request to ensure the request is in compliance with School Board policies. When all the following requirements are met, the online request will be approved and an email notice sent to the contact person on the request. Use of the facility is not authorized until the online request has been changed to "Approved".
Community Nights in School Libraries Program
Low Cost Meeting Space For Community Groups and Organizations
(this option is not available for commercial or business organizations)
Seattle Public Schools and the City of Seattle have partnered to provide a program that offers inexpensive meeting space for community groups and nonprofit organizations. If you are a participant in the Community Nights Program, please follow directions below on how "to submit a building rentals reservation request as a Community User (Non-District, outside groups only)." When creating your User profile, please make sure under Organizations you select Group 1c - Community Nights. Open this PDF for more information on this program.
To submit a building rentals reservations request as a community user
(non-district, outside groups only)
It is very important to read the information regarding building rentals prior to submitting an online schedule requesting use of Seattle Public Schools property.
Use of School Facilities Policy 4260
Use of School Facilities Procedure 4260SP
Prohibited Activities/Food Trucks/BBQ
Process
- Contact the school first for availability and preliminary approval to use the facility.
- Online Scheduling Process: Effective 9/1/2020, SPS is using a new scheduling software scheduling system, Master Library Schedules. Click here to access ML Schedules.
- Click here to access Master Library Support Content which includes tutorials showing how to create an account, submit a new request and access to support, if needed.
- Submit an online Request at least fifteen (15) working days prior to the date of the event. A non-refundable administrative fee is due upon online approval of the Request. Filming activities require (18) eighteen working days and a $50 non-refundable administrative fee. See Rate Sheet for Filming Photos above. Late Requests may NOT be processed.
- An insurance certificate naming Seattle Public Schools as the additional insured and total payment of fees must be received before an online request is Approved for use of the facility. Attach the certificate when submitting an online Request.
- Payment is mailed to: Seattle Public Schools, Building Rentals MS:23-311, PO Box 34165, Seattle WA 98124-1165.
- To ensure proper credit to your account, please include organization's name (as on the online Request) and Invoice Number on the check.
- Once all the requirements are met, the online Request will be approved and email notification sent to Applicant. Access to the facility is not authorized until the online request has been completely processed and changed to "Approved".
Insurance Requirements for Community Users
Seattle Public Schools requires insurance for use of its facilities by other than Seattle Public Schools staff and events. Proof of insurance is required to register to use facilities in the Community Use section of the Building Rentals User Profile. If your group does not have its own liability insurance policy that meets Seattle Public Schools' requirements, you may purchase coverage for your event(s) through a program called the Tenant Users Liability Insurance Program (TULIP). Read more information on this program.
How to update insurance information.
Send a PDF of the insurance certificate to buildingrental@seattleschools.org showing
Seattle Public Schools as the additional insured as follows:
Seattle Public Schools
Building Rentals MS: 23-311
PO Box 34165
Seattle WA 98124-1165
Heating and Cooling Set Points for SPS Facilities
Classroom, Office
- Heating Set Point: 68 degrees
- Cooling Set Point: 76 degrees
Lunchroom, auditorium
- Heating Set Point: 65 degrees
- Cooling Set Point: 76 degrees
Gyms, hallways
- Heating Set Point: 62 degrees
- Cooling Set Point: No mechanical cooling
Scheduling Kitchen Use
Click to go to Catering and Kitchen Use Guidelines
Scheduling of School District Athletic Fields, Concession Stands and Facilities
Click to go to Scheduling Athletic Fields, Concession Stands and Facilities
Leasing in Operating Schools
Click to go to leases in operating schools forms and documents