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    Family Partnerships Task Force Charter

    Article I

    The name of this task force is The Family Partnerships Task Force, (hereafter referred to as “task force.”)

    Article II

    Seattle Public Schools (SPS) recognizes that authentic engagement with families is a fundamental strategy for eliminating opportunity gaps and supporting student success. SPS has initiated a process to examine current family engagement processes, policies and practices to prepare a multiyear, family engagement strategic plan. This plan will support Strategic Plan Goal 3: Strengthening school, family and community engagement; Superintendent SMART Goal # 2: Welcoming Environments; and Superintendent SMART Goal # 4: Community Engagement and Collaboration.

    The selected task force will gather, analyze, review and consider a variety of family engagement approaches and propose updates to the district's Family Engagement Policy School Board Policy 4129pdf icon and Superintendent Procedure 4129 pdf icon.

    The task force will co-develop a district-wide family engagement vision and framework that honors families as the first and lifelong teachers of our students and values parent contributions to improving school culture and increasing academic achievement. The task force will provide input into a multiyear, action plan that moves the district toward the new vision and operationalize the adopted family engagement framework. The task force may be supported by informal working groups of parents, educators, community partners and staff in-order to broaden participation and ensure collective ownership of the final deliverables.

    Article III

    Section 1: Membership

    It is the goal of the superintendent and staff that the Family Engagement Task Force represents the diversity and perspectives of our parents, community partners and staff. The district racial equity tool will be used to guide selection of the task force members.

    District Representatives

    • Family and Community Partnerships Director (Co-Chair):  James Bush
    • District staff
    • District staff
    • District staff
    • District staff
    • Family Partnerships Manager 1
    • MTSS Representative 1

    Families and Community Partners

    • Parent Rep (2) Southeast
    • Parent Rep (2) Southwest
    • Parent Rep (2) Central
    • Parent Rep (2) Northeast
    • Parent Rep (2) Northwest
    • SCPTSA President appointees (2)
    • CBO Reps 3
    • Seattle Parks and Rec 1
    • DEEL 1
    • SHA 1

    Section 2: Appointment of Members

    All members of the task force shall be recommended by the task force co-chairs and appointed by the Superintendent of Schools.

    Section 3: Length of Appointment/Service

    The appointment of the task force will be for four months, expiring mid-June. Meetings will begin on February 27, 2018. The additional dates are March 14, 2018, April 12, 2018 and May 9, 2018.

    Section 4: Attendance Requirements

    The work of this task force is very important. Members will be making decisions that will have long term impacts on how the district and families work in partnership to continue to support student success in schools. Thus, members are encouraged to attend all meetings so that all members make informed decisions that will improve district infrastructure to strengthen family engagement.

    Article IV: Meetings

    Section 1: Quorum

    A quorum of regular members is required to conduct business which results in any task force recommendations to the superintendent and School Board. A quorum constitutes of 50 percent regular members +1. For issues that must meet a specific timeline and in which a quorum is not present, the facilitator shall have the authority to electronically poll members not in attendance.

    Section 2: Public Meetings

    Meetings of the task force will be open to the public, but public input will not be taken during task force meeting time. The meetings will be posted on the district calendar and the public will be invited to observe.

    Section 3: Meeting Minutes

    Meeting minutes will be posted online within one week after approval.

    Article V: Responsibilities

    Section 1: General Responsibilities

    This task force will engage transparently with communities and get feedback regarding aspects of the task force’s work that require community input. The task force will strive to be efficient and effective.

    Section 2: Limitations

    The task force’s recommended revisions to Policy No. 4129, family engagement, will be presented to the superintendent, who will then review and send revisions to the School Board for final approval and adoption. Recommendations outside the policy, including the multiyear plan strategies and work scope, will be reviewed and approved by the superintendent.

    Article VI: Roles of Task Force Members

    Section 1: Facilitator

    1. Works closely with district leadership team to plan each meeting and establish agenda items.
    2. Oversees the scope and sequence of the task force charter activities and deliverables (i.e. vision, framework, multiyear plan).
    3. Oversees the scope and sequence of the task force charter activities and deliverables (i.e. vision, framework, multiyear plan).
    4. Maintains documentation of work completed and progress toward goal.
    5. Ensures task force progress and completion is communicated to stakeholders including the School Board in partnership with lead staff.
    6. Develop final task force recommendations report and recommended revisions to policy 4129 and Superintendent Procedure 4129.

    Section 2: Task Force members

    1. Attend meetings on time and are prepared for discussion and participation.
    2. Acts as a resource to all task force members and represented constituents.
    3. Collect feedback from a broad representation of families and community members in the district.
    4. Works collaboratively with others in the task force and to ensure deliverables agreed deliverables are completed.

    Section 3: Staff Support

    1. Support efforts of task force members to more effectively engage with family and community stakeholders by sharing information about strategies and practices that are research based and known to be effective.
    2. Act as a resource for task force members in decision-making and recommendations.
    3. Assist with communications to staff, the School Board and community.