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    June 28, 2017, Regular Board Meeting; Work Session: Budget, Waitlists, and Capacity
    Posted on 06/23/2017

    Agenda FINAL POST
    Regular Legislative Session
    June 28, 2017, 4:15 p.m.

    Board of Directors
    2445 – 3rd Avenue South
    Seattle, Washington 98134
    206-252-0040
    www.seattleschools.org


    I. Call to Order - 4:15 p.m.

    1. General Welcome Announcement to Audience
    2. Roll Call
    3. Pledge of Allegiance

    II. Work Session: Budget, Waitlists and Capacity - 4:20 p.m.

    • Presentation
    • Notice: Magnolia Elementary Construction Contract to be Re-bid in Fall 2017

    III. Superintendent Comments - 5:20 p.m.

    IV. Business Action Items - 5:25 p.m.

    A. Consent Agenda

    1. Minutes of the Oversight/Work Sessions on May 25, the Oversight Work Sessions on May 31, the Board Retreat on June 3, the Regular Board Meeting June 7, the Executive Session on June 8, and the Work Session/Executive Session on June 14.
    2. Warrants

      2017 Warrants​

      General Fund

      *Payroll

      $      98,216.28


      Vendor

      $28,740,904.04

      Capital Project Fund

      Vendor

      $14,383,377.03

      Associated Student Body

      Vendor

      $    373,410.21

      Grand Total


      $44,478,907.53

      *Note – Payroll total reflects warrants issued to employees. It does not however, reflect cash

    3. Approval of the Third Year Renewal of Contract B01538 with Goody Man Distributing, Inc. for Bread Products for 2017-18 - (Ops, May 18, for approval) Approval of this item would authorize the Superintendent to execute the renewal of contract B01538 with Goody Man Distribution in the amount of $250,181.05, for the provision of bread products for 2017-18 school year.
    4. Approval of the Third Year Renewal of Contract B01539 with Duck Delivery for Fresh Produce for the 2017-18 school year - (Ops, May 18, for approval) Approval of this item would authorize the Superintendent to execute the renewal of contract B01539 with Duck Delivery in the amount of $900,000.00, for the provision of fresh produce for the 2017-18 school year.
    5. Approval of the Third Year Renewal Contract B01540 with Dairy Fresh Farms for Fluid Milk Products, Miscellaneous Dairy Products and Juice Products for 2017-18 - (Ops, May 18, for approval) Approval of this item would authorize the Superintendent to execute the Year 3 renewal of contract B01540 with Dairy Fresh Farms in the amount of $1,001,809.00, for provisions of fluid milk products, miscellaneous dairy products and juice products for the 2017-18 school year.    
    6. BEX IV: Resolution 2016/17-18, Board Acceptance of the Building Commissioning Report for the Hazel Wolf K-8 at Pinehurst Replacement Project - (Ops, May 18, for approval) Approval of this item would accept the Final Building Commissioning Report for the Hazel Wolf K-8 at Pinehurst Replacement project.

    B. Items Removed from the Consent Agenda

    V. Public Testimony - 5:30 p.m.

    1.

    Lucia Santos

    Franklin Waitlist

    2.

    Isabelle MacMurchie

    Ethnic Studies

    3.

    Chris Jackins

    Budget Increase for Lincoln, Maple Elementary Budget Transfer, Portables Contract

    4.

    Rickie Malone

    Board Governance Priorities & Superintendent SMART Goals

    5.

    Emily Lieberman

    Stevens Waitlist

    6.

    Jules Cohen

    Stevens Waitlist

    7.

    Melissa Westbrook

    Waitlists, Capital Funding Issues

    8.

    Rogelio Rigor

    Ethnic Studies

    9.

    Jessica Smits

    Over Capacity in Magnolia & Queen Anne

    10.

    Valerie Cooper

    Magnolia & Queen Anne Boundaries, Capacity & Future Planning

    11.

    Erin Fairley

    Waitlists

    12.

    Jon Greenberg

    Ethnic Studies

    13.

    Richard Truax

    Ethnic Studies

    14.

    Lisa Evans

    Capacity

    15.

    Graciela Gomez

    Ethnic Studies

    16.

    Jennie Rhoads

    Stevens Waitlist

    17.

    Kimberly Franett-Fergus

    Ethnic Studies

    18.

    Cameron Pane-Thaler

    Ethnic Studies

    19.

    Jennilyn Edrosa

    ELL Families Affected by Stevens Waitlist

    20.

    Omar Vasquez

    Ethnic Studies

    21.

    Jeanne Bastasch

    Student Nutrition & Bus Arrival Times

    22.

    Sara Coulter

    Capacity and School Boundaries for Magnolia & Queen Anne

    23.

    Cynthia Dold

    High School Capacity Challenges

    24.

    Nicki Stein

    Over Capacity in Magnolia & Queen Anne

    25.

    Eric Blumhagen

    Waitlists

     

    Wait List

    1.

    Heather Robinson

    Ethnic Studies

    2.

    Natasha Boswell

    Capacity Issues in the District

    3.

    Carol Solomon

    Ethnic Studies

    4.

    Angela Spencer

    Ethnic Studies

    5.

    Kendahl Cruver

    Ethnic Studies

    6.

    Andrea Peterman

    Equitable Access to Advanced Learning


    Devin Bruckner

    Equitable Access to Advanced Learning

    7.

    Brian Terry

    Racial Equity in Advanced Learning Policy

    Heather Kwok

    Equitable Access to Advanced Learning

    8.

    Jorji Knickrehm

    Equitable Access to Advanced Learning

    9.

    Koshin Mohamed

    Social Justice Curriculum

    10.

    Brandie Flood

    Rainier Beach High School Renovation

    11.

    Sean Suver

    Asian Languages

    12.

    Gian Rosario

    Rainier Beach High School Renovation

    13.

    Honi Ahmed

    Rainier Beach High School Renovation

    14.

    Naj Ali

    Rainier Beach High School Renovation

    15.

    Cindy Vielbig

    Unknown Topic

    16. Caroline Johnson Ethnic Studies


    VI. Board Comments

    • Announcement of Completed Internal Audits

    VII. Business Action Items (Continued) - 6:30 p.m.

    C. Action Items

    1. Approval of the Board’s Governance Priorities and Superintendent’s Evaluation tools for 2017-18 (Instrument and SMART Goals/Accompanying Rubrics) - (Exec, June 1, for approval) Approval of this item would approve the 2017-18 Board Governance Priorities, Superintendent SMART Goals for 2017-18, and the 2017-18 Superintendent Evaluation Instrument.
       
    2. BEX IV Capacity Flexibility: Approval of a Budget Transfer for the Maple Elementary School Cross Laminated Timber Project ​- (Ops, May 18, for approval) Approval of this item would approve a one-time budget transfer from the BEX IV Capacity Flexibility fund to the Maple Elementary School CLT Project in the amount of $350,000.   

    3. BEX IV and BTA IV: Lincoln High School Modernization: Budget Increase for Exterior Improvements, including Modification to Bassetti Architects Contract P1436, and Adjustments to Lydig Construction Contract P5084 - (Ops, May 18, for consideration) Approval of this item would approve the transfer of funds from the BTA IV Program Contingency to the Lincoln High School Modernization Project in the amount of $7,989,508 for exterior improvements.

    D. Introduction Items

    1. Repeal Board Policies H61.00, Food Service, H61.01, Breakfast and Lunch Program, and H62.00, Breakfast and Lunch Program - Free and Reduced Price Meals; and Adopt Board Policy No. 6705, Food Service and Student Nutrition - (Ops, May 18, for approval) Approval of this item would adopt Policy No. 6705, Food Service and Student Nutrition, and repeal policies H61.00, H61.01, and H62.00.

    2. Repeal Board Policies H63.00, Food Service for Special Programs, H64.00, Providing Meals for Private School Students, H65.00, Joint Use Agreement, and H65.01, Food Services for School Functions; and Adopt Board Policy No. 6706, Food Service for School and Community Programs - (Ops, May 18, for approval) Approval of this item would adopt Board Policy No. 6706, Food Service for School and Community Programs, and repeal Policies H63.00, H64.00, H65.00, and H65.01.

    3. Resolution 2016/17-17, Supporting Ethnic Studies in Seattle Public Schools - (C&I, June 12, for consideration) Approval of this item would adopt Resolution 2016/17-17, Supporting Ethnic Studies in Seattle Public Schools.

    4. Adopting Policy No. 2080, Assessments - (C&I, June 12, for consideration) Approval of this item would adopt Policy No. 2080, Assessments.
             
    5. Amending Policy No. 3115, Homeless Students: Enrollment Rights & Services - (Ops, June 15, for consideration) Approval of this item would amend Board Policy No. 3115, Homeless Students: Enrollment Rights & Services.

    6. Amending Policy No. 5201, Drug Free Schools, Community & Workplace - (A&F, June 8, for approval) Approval of this item would amend Board Policy No. 5201, Drug Free Schools, Community & Workplace.
             
    7. Review and Approval of Career and Technical Education 2017 Annual Plan per Policy No. 2170 - (C&I, June 12, for consideration) Approval of this item would approve the Career and Technical Education 2017 annual plan.    
         
    8. Approval of Seattle Public Schools 2017-2021 Affirmative Action Plan - (A&F, June 8, for consideration) Approval of this item would approve the Seattle Public Schools 2017-2021 Affirmative Action Plan to be submitted to OSPI and implemented by responsible parties in Human Resources.  

    9. Renewal of Washington State Risk Management Pool coverage for fiscal year 2017-2018 - (A&F, June 8, for approval) Approval of this item would accept the proposed WSRMP coverage agreement for the 2017-18 fiscal year and that the expenditure of $1,945,585 in premium contributions to the WSRMP loss funding pool be authorized.

    10. City of Seattle Families & Education Levy (FEL) and Seattle Public Schools (SPS) Personal Services Contracts (PSC) for Seattle Parks & Recreation, City Year of Seattle, and University Tutors of Seattle Schools - (A&F, June 8, for consideration) Approval of this item would authorize the Superintendent to execute contracts for a combined total of $1,876,382 with City of Seattle's Parks & Recreation Department ($543,492), University Tutors for Seattle Schools ($522,890), and City Year ($810,000) for the school year 2017-18 for the purpose of providing Families & Education Levy (FEL) funded activities.

    11. Approval for Contract Amendment with School Data Solutions for School-Based Implementation of MTSS Student Data Portal (RFP09615) - (C&I, June 12, for consideration) Approval of this item would authorize the Superintendent to execute a contract amendment with School Data Solutions in the amount of $366,750 for the student data portal Homeroom.
         
    12. Award Contract RFP04772 to Thoughtexchange by Fulcrum Management Solutions, Inc. for the Community Engagement Platform - (Ops, June 15, for consideration) Approval of this item would authorize the Superintendent to execute contract RFP04772 with Thoughtexchange in the amount of $325,725 for a district-wide Engagement Platform over a three-year period, from 2017-2020.

    13. RFP01545 - Athletic Trainer Support Services, Final Renewal of Contract for the Athletic Trainers Program, 2017-18 - (Ops, June 15, for approval) Approval of this item would authorize the Superintendent to execute a personal service contract final renewal with Seattle Children's Hospital in the amount of $330,00 to provide basic athletic training services for 24 hours a week at ten Seattle High Schools beginning August 1, 2017.
         
    14. Approval of Agreement with King County to Purchase ORCA Business Passport Products (Metro Transportation) - (Ops, June 15, for approval) Approval of this item would authorize the Superintendent to execute a contract with King County for $2,461,364.60.  

    15. Approval of a Contract with American Traffic Solutions for Stop Paddle Cameras and King County Interlocal Agreements - (Ops, June 15, for approval) Approval of this item would approve the use of cameras to detect school bus stop paddle violations and authorize the Superintendent to execute a contract with American Traffic Solutions and Interlocal Agreements with King County.

    16. Awarding Refuse Disposal & Mixed Waste Recycling Collection Services Bid No. B01753 - (Ops, June 15, for approval) Approval of this item would authorize the Superintendent to execute a contract with Recology CleanScapes covering the period from August 1, 2017 to July 31, 2020, in the amount of $803,994.66 annually, or $2,411,983.90 over the three-year term of the contract.
          
         
    17. Approval of Agreements with Seattle Children's Hospital and Fred Hutchinson Cancer Research Center for Hospital-Based Educational Services - (A&F, June 8, for approval) Approval of this item would authorize the Superintendent to enter into agreements with Seattle Children's Hospital ($465,500) and Fred Hutchinson Cancer Research Center ($10,000) to allow for flow-through of OSPI Hospital Based Instruction funds for the 2017-2018 school year.

    18. Approval of Contracts for Individual Educational Program and Private School Services - (A&F, June 8, for consideration) Approval of this item would authorize the Superintendent to execute contracts with Yellow Wood Academy ($366,432), Children's Institute for Learning Differences (CHILD) ($210,784), Seneca Family of Agencies ($75,000), Brooks Powers Group ($75,000), and Individual RFQ selected tutoring providers (placeholder of $1,200), and an Inter Local Cooperation Agreement with Edmonds School District ($237,471).

    19. Approval of Contracts for Therapeutic Day Treatment Service Providers - (A&F, June 8, for approval) Approval of this item would authorize the Superintendent to execute contracts under RFQ07695 for Therapeutic Treatment Day Services with Ryther ($231,950), Overlake Hospital Specialty School ($571,175), Fairfax Hospital/NWSOIL ($722,240) and Seneca Family of Agencies ($432,860).
         
    20. Approval of Contracts for Related Services RFQ05790 - (A&F, June 8, for approval) Approval of this item would authorize the Superintendent to execute contracts approved through RFQ05790 (pending) Educational Staff Associate, Deaf and Hard of Hearing, Vision, Orientation and Mobility and Audiology Services: Evaluation, Case Management, and Specially Designed Instruction based on an average hourly rate of $78.00, for an estimated school year total of $1,857,363 for all agencies.

    21. Approval of Contracts for Private School Proportional Share Services - (A&F, June 8, for approval) Approval of this item would authorize the Superintendent to execute contracts with Spring Academy ($255,150), Hamlin Robinson ($120,874), Ryther ($70,050), Catapult Learning ($125,678), Brightmont Academy ($81.00), and Yellow Wood Academy ($81.00), and to reallocate funds amongst these contracts if necessary as long as the cumulative total does not exceed $571,914.
         
    22. BEX IV: Approval of Purchase Order with Catalyst Workplace Activation, Inc. for Furniture Procurement for Schools Opening in 2017 - (Ops, June 15, for approval) Approval of this item would authorize the purchase of furniture for schools opening in 2017 from Catalyst Workplace Activation, Inc., in the amount of $293,635.68, plus WA State sales tax.
         
    23. BEX IV: Award Contract P1542, to Rolluda Architects for Architectural Engineering Services for the Eckstein Middle School Seismic Improvements Project - (Ops, June 15, for approval) Approval of this item would authorize the Superintendent to execute contract P1542 with Rolluda Architects, in the amount of $492,633, plus $6,000 in reimbursable expenses, for Architectural and Engineering Services. 

    24. BEX II/BEX III: Approval of Authorization No. 2017-089 A (1) and Contract No. 20174-089 G (1-1) for Implementation of the Solar Photovoltaic Systems Project at Six Seattle Public Schools - (Ops, June 15, for approval) Approval of this item would authorize the Superintendent to provide the Department of Enterprise Services notification of funding approval for authorization No. 2017-089 A (1) and Contract No. 2017-089 G (1-1) in the amount of $2,174,008.03 in accordance with provisions of Interagency Agreement No. K3865 for the implementation of an energy efficiency project at six schools utilizing solar technology.
                     
    25. Multiple Funding Sources: Resolution 2016/17-16, Board Acceptance of the Building Commissioning Report for the Seattle World School at T.T. Minor Modernization Project - (Ops, June 15, for approval) Approval of this item would approve Resolution 2016/17-16, accepting the final Building Commissioning Report for the Seattle World School at TT Minor Modernization Project.

    26. BEX IV: Resolution 2016/17-25: Resolution of New-in-Lieu Replacement Option for the Wing Luke Elementary School Project - (Ops, June 15, for approval) Approval of this item would approve Resolution 2016/17-25, which certifies that the existing space at the Wing Luke Elementary School, to be replaced through new construction in lieu of modernization, will not be used in the future for District instructional purposes or be eligible for future state financial assistance.

    VIII. Adjourn - 8:30 p.m.

    Calendar Reminders

    • Board Special Meeting: Executive Session: to Evaluate the Performance of a Public Employee, Thursday, June 29, 4:30-7:30pm, Board Conference Room, Stanford Center
    • Regular Board Meeting, Wednesday, July 5, 4:15-8:30pm, Auditorium, Stanford Center