Standing Rules for Pathfinder PTSA

Mission statement:

Building community through events, funding of special projects and support of teachers, staff, parents and students

1.       The name of the PTA unit shall be Pathfinder PTSA; the local unit number is 6.15.115.

2.       This unit incorporated as a non-profit corporation in the State of Washington on July 19, 1993. It is the responsibility of this unit to file an Annual Corporation Report prior to March 1^st annually. The unit's incorporation number is 601 483 868.

3.       The unit's Federal Employer Identification Number is 91-1598827.

4.       The unit was recognized by the IRS as a tax-exempt organization on June 17, 1994, under Section 501(C) (3).

5.       This unit shall keep at least two copies of each of its legal documents in two separate locations. The President and the Secretary shall maintain these documents.

6.       The membership service fees of this unit shall be $12.00 for individual membership and $25.00 for family membership. The students of Pathfinder School shall be considered honorary non-voting members of this unit.

7.       The Nominating Committee shall be elected/appointed, in accordance with the Washington State PTAs Uniform Bylaws, by February 28^th.

8.       The elected officers of this unit shall constitute the Executive Committee: President, Vice-President, Secretary, and Treasurer. Any of these positions may be shared between two individuals, in which case the titles will be preceded with a "co," e.g., Co-president. Executive Committee meetings of this unit shall be held on an ad hoc basis.

9.       Standing volunteer positions include: Blazing Trails Liaison, Fundraising Coordinators (Auction, School Pop / box tops / PCC receipts, T-shirts / bags, Wrap Sale, and Wreath Making), Hospitality / Publicity, Legislative Coordinator, Membership, Newsletter Editor, Newsletter Publisher, Site Council / BLT Liaison, Staff Liaisons (Native American Focus, Book fair / reading carnival, Sharing the Gift), Teacher Appreciation, Volunteer Coordinator, and Website Coordinator.

10.   The General Membership meetings of this unit shall be held on an ad hoc basis with a minimum of three (3) per school year.

11.   An office shall be declared vacant if that person misses three (3) consecutive meetings unless excused by the President.

12.   The Executive Committee may approve expenditures from the miscellaneous line on the budget for up to or equal to $500. Expenditures greater than $500 are to be approved by the general membership.

13.   Voting delegates to the Seattle PTSA council shall be President and three (3) authorized delegates, with two (2) alternates, selected by the Executive Committee.

14.   The standing rules may be amended by a two-thirds (2/3) vote, or if previous notice is given, by a majority vote.

15. The budget shall include a line item for the Rita Bubak Scholarship Fund with a minimum of $500 appropriated yearly. The money shall be invested in a mutual fund without withdrawal until September 1, 2006. The board of Directors may elect to transfer funds between market accounts and shall determine recipient eligibility. Recipients must be graduated Pathfinder students from the class of 2001 or later enrolled in a Washington State college or university.
16. The upcoming budget shall be approved on or before the last General Membership meeting of the current budget year.

PTSA Structure

ELECTED OFFICERS

Attend general and executive committee meetings. Report on current issues at meetings. Network with PTSA members to determine direction / stand of PTSA on school-wide issues. Identify replacements for elected and volunteer positions for the following school year. Oversee fundraising activities.

·         President

Develop annual calendar of meetings, special events and activities and oversee implementation. Set agenda and lead executive and general meetings. Obtain committee and principal reports prior to each PTSA meetings. Report on issues, as needed. Meet with principal to facilitate working relationship between school and PTSA. Represent PTSA with district as needed. If possible, serve as representative on Site Council / Building Leadership Team (BLT) meetings; otherwise, delegate a PTSA representative to the Site Council / BLT. Write regular newsletter columns. Share responsibilities with Vice President. Delegate responsibilities to others as needed. Edit weekly newsletter for policy issues as needed.

·         Vice-President

Share in responsibilities with President, as listed above. Represent PTSA in absence of President.

·         Secretary

Take and publish minutes for PTSA executive and general meetings. Circulate sign-in sheets at meetings and attach to the minutes. Respond to PTSA correspondence. Write PTSA correspondence (e.g., Thank you notes). Maintain / organize PTSA files.

·         Treasurer

Maintain budget, fiscal records and accounts. Prepare monthly Treasurer’s Reports. Write checks for reimbursements and invoices. Arrange for audits, as needed. Prepare taxes and correspond with IRS as needed. Maintain PTSA insurance policy. Lead PTSA budget committee.

VOLUNTEER POSITIONS

·         Blazing Trails Liaison

Act as communication link between PTSA board/members and Blazing Trails. Attend Blazing Trails Council meetings. Prepare and present Blazing Trails report at executive and general meetings, as needed.

·         Fund Raising Coordinators

• Auction
• School Pop / Box Tops for Education / PCC receipts
• T-shirts / bags
• Wrap sale

up