Request to Distribute Non-Profit Materials
As part of Seattle Public Schools' commitment to community involvement, it is our desire to permit the distribution of information about non-profit, education related community programs, services and events to parents and staff. [Board Policy No. 4060 Distribution of Information; 4060SP Distribution of Information Procedure]
Approval Process:
- Non profit groups/organizations requesting to distribute materials in Seattle Public Schools must first fax or email a Request for Approval Form, along with a copy of the information they want to distribute.
- Non-profit organizations whose information is reviewed for distribution will be charged a fee to offset the costs of evaluation of the materials. For the 2012-13 school year, the fee is $25.00 for each document submitted for approval, including flyers, electronic notices, etc.
- Materials and the Request for Approval Form must be submitted by the 15th of each month for distribution the following month. Review of materials will only occur once per month, from August through May.
- Materials from for-profit or private groups, organizations or individuals will not be accepted.
- The Communications Department will review the completed form and attached material and provide e-mail or fax notification of approval or denial.
Distribution Process:
Upon written approval, the non-profit group will:
- Bundle materials according to the instructions on the approval form. A list of schools with mail stop numbers and student/teacher headcounts is provided for your convenience. (Note: materials are not sent home with middle and high school students.)
- Attach one copy of the approval form on top of each school's material so the principal or designee will know the materials have been approved.
- Hand-carry or U.S. mail the materials to the designated schools. Seattle Public Schools does not distribute materials through its school mail system.
- Materials will only be distributed AFTER the first two weeks of school and UP TO the last two weeks of the school year.
Please contact the Communications Department at (206) 252-0200 if you have any questions.
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Last Updated: 5/15/13