Charter

Capacity Management Task Force Charter

Article I: Name

The name of this task force is the Capacity Management Task Force.

Article II: Purpose

The primary purpose of the Capacity Management Task Force is to examine and prepare a set of recommendations to the superintendent for the purpose of being prepared for continued demands for future classroom space in our buildings at all levels.

At least two major pressures on capacity availability within our buildings are:

  1. increased enrollment growth
  2. state funding of class size reduction in grades k-3.

To that end, the report will include an examination of:

a) Major capital projects that are renovating or replacing school buildings.

b) Exploration of current city codes which are flexible or inflexible in the ability for SPS to increase space on confined building locations.

c) Impact of instructional space needs with the operation of current community based organizations.

Article III: Membership

Section 1: Members

Task Force members from Seattle Public Schools will include:

  1. Associate Superintendent of Facilities and Operations (chair)
  2. Director of Enrollment Planning
  3. Director of Capital
  4. Office of School Family Partnership (representative)
  5. Executive Director of Schools (2)
  6. Office of Early Learning
  7. Office of School Operations
  8. Principals Association of Seattle Schools (PASS) (elementary rep)
  9. Principals Association of Seattle Schools (PASS) (middle school rep)
  10. Principals Association of Seattle Schools (PASS) (high school rep)
  11. Seattle Education Association (elementary rep)
  12. Seattle Education Association (secondary rep)

Task Force Members from the Community will include:

  1. Seattle Department of Education and Early Learning
  2. City of Seattle Parks and Recreation Department
  3. Community Based Organization (before and after care)
  4. Community Based Organization (preschool)
  5. PTSA representative (elementary)
  6. PTSA representative (secondary)
  7. Parent representative from Northwest Region
  8. Parent representative from Northeast Region
  9. Parent representative from Central Region
  10. Parent representative from Southeast Region
  11. Parent representative from Southwest Region
  12. Community members at large (2)

Staff Support Members as needed or requested by facilitator

Section 2: Appointment of Members

All members of the task force shall be appointed by the Superintendent of Schools.

Section 3: Length of Appointment/Service

The appointment of the task force will be for 10 months, expiring on May 10th of 2017. Meetings will be begin at the end of August and occur at a minimum of once per month, but may occur more frequently as needed.

Section 4: Attendance Requirements

Members must attend any and all meetings of the task force, unless previously excused by a task force chair, in order to participate in the recommendations to the Superintendent of Schools.

Article IV: Responsibilities

Section 1: General Responsibilities

This task force is a resource to the Superintendent of Schools. It is an opportunity to look at the information and data related to the intersection of educational and support services for all of our students and to come up with possibilities for future decision making.

Section 2: Limitations

The recommendations from this committee can be accepted, modified or rejected by the Superintendent of Schools.

Article V: Roles of Task Force Members

Section 1: Facilitator

A) Works closely with district leadership team to plan each meeting and establish agenda items.

B) Oversees the scope and sequence of the task force charter.

C) Maintains documentation of work completed and progress toward goal.

D) Ensures task force progress and completion is communicated to stakeholders.

Section 2: Task Force members

A) Attend meetings on time and prepared for discussion and participation.

B) Acts as a resource to all task force members.

C) May collect feedback from stakeholders.

D) Works collaboratively with others in the task force.

Section 3: Staff Support

A) Support task force work.

B) Act as a resource for task force members.

C) Assist with communications to staff and community.

Article VI: Meetings

Section 1: Quorum Requirement

A quorum of regular members must be present to conduct business which results in any recommendation by the task force. For issues that must meet a specific time line and which a quorum is not present, the facilitator shall have the authority to electronically poll members not in attendance.

Section 2: Public Meetings

Meetings of the task force will be open to the public, but public input will not be taken during task force meeting time.

Section 3: Meeting Minutes

Meeting minutes will be posted online within one week after approval.

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