Property Management Services

Seattle Public Schools Property Management MS: 23-310 P.O. Box 34165 Seattle, WA 98124-1165

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We only accept Check or Money Orders. We do NOT accept cash or credit cards.

Hourly BUILDING RENTALS
Contact: 206-252-0640
buildingrental@seattleschools.org

At this time we are only accepting Building Rental Applications for the current school year 2008 – 2009.

Building Rental Applications for school year 2009 – 2010 are not accepted at Building Rentals prior to mid-August 2009.  Community use of buildings may not be granted by the schools for at least the first two weeks of the new school year
2009 – 2010 while District needs are being established.

Occasional uses that are less than twelve weeks, Parks Department uses and uses that are under interagency joint use agreements in operating schools are handled through building use permits. Procedures for hourly space rentals are described below under this Hourly Building Rental Section. Contact Hourly Building Rental at buildingrental@seattleschools.org, 206-252-0640

Upon receipt of an application, the Building Rental coordinator will review the application to ensure that the request is in compliance with School Board policies. When all the following requirements are met, a building use permit will be issued. For further information, please call (206) 252-0640 or email: buildingrental@seattleschools.org . Please mail your application with $15.00 application fee to: Building Rentals, MS 23-311, PO Box 34165, Seattle, 98124-1165. 

Procedures & requirements for renting facilities are as follows:

1. Read the 2008-09 Hourly Building Rental Rates information & Building Rules & Regulations.
2. Call the school first to get availability and preliminary approval.
3. Fill out and sign the Building and Ground Use Permit Application (both page 1 & page 2).
4. Mail application at least Ten (10) working days prior to the event with a $15.00 non-refundable processing fee (except for filming activities, which require 15 working days & $50 non-refundable processing fee. See fees and info. in the Film Packet for Film/Still Photography below). Late applications may NOT be processed on time.
5. Insurance certificate, total payment for fees, rent & services must be received before a use
   permit can be issued by the District.
6. To ensure proper credit to your account, please include applicant's name (as on application),
   school requested, & reservation # (if known) on all payments.
7. Once all the requirements are met, the permit will be sent to renters via fax, email or US mail.

Building Rental Forms:

Building & Ground Use Permit Application (page 1)
General Rules & Regulations for Use of School Buildings (page 2-to be attached to pg.1)
2008-09 Hourly Building Rental Rates-Subject to Change
Building Category Related to Heating/Cooling Costs
Principal Program Manager Request Form- FOR SCHOOL PROGRAMS ONLY!
Film Packet for Film/Still Photography
Addendum to Permit for Filming/Photography Activities

PROPERTY LEASING AND SALES

The Seattle Schools leases out portions of operating school buildings, closed buildings, and conducts sales of surplus buildings from time to time. These actions are subject to School Board Policy and Procedure Nos. H02.00, H02.01, E50.00, E51.00, E52.00, E 53.00 and E55.00.

Leases in Operating School Buildings 
Contact: 206-252-0633 acheung@seattleschools.org

The Seattle Schools leases out portions of operating school buildings for child care and related programs which directly support the school program. Other types of programs or activities approved by School Board policies can also lease space in operating schools.

Uses that are longer than twice a week and more than twelve weeks are handled through lease agreements. Contact Anny Cheung-Brothers for information about these leases, at acheung@seattleschools.org, (206)252-633.

Below you will find links to various forms and information pertaining to leases in operating schools. New tenants or current tenants who are renewing their existing lease in operating schools must fill out the entire Lease Application Packet. Current lease holders who just need to make a change in facilities use should fill out the Additional Use/Change Form only.

You can fax your Lease applications to (206) 252-0632. You can also mail your application to: Property Management, MS 23-310, PO Box 34165, Seattle, 98124-1165. 

Procedures & requirements for leasing facilities in operating schools are as follows:

1. Review the Basic Criteria for Leasing Seattle School District Facilities In Operating Schools and information on the Lease/Space Application Packet.
2. Contact 252-0633 to review your plan for leasing a district facilities.
3. Contact School Principal for space availability and preliminary approval.
4. Complete Space Application Packet and obtain School Principal or designee's signature.
5. Applicant submits the completed Space Application Packet directly to Property Management Office no later than 15 working days prior to intended occupancy (see cover page on the Lease/Space Application Packet).
6. Once the application is approved by Property Management Office, a lease would be processed
   for your signature.
7. Proof of insurance, security deposit, first month's rent, a finalized lease agreement and any
   necessary permits & licenses for lessee's operation must be in place prior to occupancy.

Building Lease Forms:
Lease/Space Application Packet (this entire packet must be completed and submitted)
Lease/Space Application Short Form (word version of pages 1 through 3 of the application packet for convenience)
FY 2008-2009 Holiday/Vacation Schedule and Charges
FY 2009-2010 Holiday/Vacation Schedule and Charges New!
Building Category Related to Heating/Cooling Cost
Insurance Requirement
Sample Heating/Cooling and Custodial Costs During School Breaks and Holidays
Additional Use/Change Form
Repair Request Procedure/Form
Self Help Procedures/Application (For Improvements To Leased Premises)
(Lessees must obtain written District approval prior to any alterations or improvements)

Leases of Closed School Buildings (Short and Medium Term)

Closed school buildings that are not declared surplus by the School Board may be leased out for short and medium terms, up to 10 years. At this time, the District has leased out the Cedar Park , North Queen Anne, Rainier View, and Sand Point, on lease terms up to ten years. Contact Anny Cheung-Brothers for information about these leases, at acheung@seattleschools.org.

Long Term Leases and Sales

Sites which have been declared surplus by the School Board may be leased on a long term basis or sold. Current long term leases (in excess of 50 years) are in effect for the Interlake ( Wallingford Center ), Jefferson Square , Lake City , Oak Lake , and West Queen Anne sites.

In Spring 2008 the District entered into a contract to sell the Queen Anne Gym property. This sale is projected to close during 2009.

In June 2007, the School Board declared the Allen, Crown Hill, Fauntleroy, University Heights and Webster sites to be surplus to the District’s needs. The District is negotiating sales of these sites to the long time tenant of each site and expects to complete sales for all these properties (except the Webster school building) during 2009. The Webster building is rented to the Nordic Heritage Museum through 2014. 

The School Board also declared the Martin Luther King school surplus in 2007. In preparation for long term lease or sale of the property, the District has asked the City of Seattle Department of Neighborhoods to convene a School Use Advisory Committee (SUAC). The draft SUAC recommendations are available at Martin Luther King SUAC, and a meeting is scheduled for 7 PM at the T.T. Minor Elementary School on December 9 to consider the draft recommendations. A final decision on the permitted uses for the property is expected in early 2009, at which time the District will conduct a request for proposals process seeking offers to lease or purchase the property. 

Other Closed School Sites

In addition to the sites mentioned above, other closed school sites include McDonald and Magnolia (emergency sites). The Hughes and Viewlands sites are being maintained for future use.

If schools are closed as part of the current review of school capacity and enrollment, these buildings will be considered for short and medium term leases, subject to District needs.

For additional information on leases and sales, contact Ron English at renglish@seattleschools.org.

page last updated: June 26, 2009