Seattle Public Schools | Property Management

Property Management Services

Seattle Public Schools
Property Management
MS: 23-310
P.O. Box 34165
Seattle, WA 98124-1165

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The Property Management Website is in two parts:

   1. Hourly Operating Building Rentals
   2. Property Leasing and SalesLeases in Operating School Buildings
        a. Leases in Operating School Buildings
        b. Closed School Buildings

1. Hourly BUILDING RENTALS
Contact: 206-252-0640
buildingrental@seattleschools.org

We only accept Check or Money Orders. We do NOT accept cash or credit cards.

Occasional uses that are less than twelve weeks, Parks Department uses and uses that are under interagency joint use agreements in operating schools are handled through building use permits. Procedures for hourly space rentals are described below under this Hourly Building Rental Section. Contact Hourly Building Rental at buildingrental@seattleschools.org, 206-252-0640

Upon receipt of an application, the Building Rental coordinator will review the application to ensure that the request is in compliance with School Board policies. When all the following requirements are met, a building use permit will be issued. For further information, please call (206) 252-0640 or email: buildingrental@seattleschools.org . Please mail your application with $15.00 application fee to: Building Rentals, MS 23-311, PO Box 34165, Seattle, 98124-1165.

Procedures & requirements for renting facilities are as follows:

Read the 2009-2010 Hourly Building Rental Rates information, Building Rules & Regulations, HB 1824, & Addendum A-Compliance Statement for HB 1824.
Call the school first to get availability and preliminary approval.
Fill out and sign the Building and Ground Use Permit Application (both page 1 & page 2).
Mail application at least Ten (10) working days prior to the event with a $15.00 non-refundable processing fee (except for filming activities, which require 15 working days & $50 non-refundable processing fee. See fees and info. in the Film Packet for Film/Still Photography below). Late applications may NOT be processed on time.
Insurance certificate, total payment for fees, rent & services must be received before a use
permit can be issued by the District.
To ensure proper credit to your account, please include applicant's name (as on application),
school requested, & reservation # (if known) on all payments.
Once all the requirements are met, the permit will be sent to renters via fax, email or US mail.

Building Rental Forms:

Building & Ground Use Permit Application (page 1)
General Rules & Regulations for Use of School Buildings (page 2-to be attached to pg.1)
HB 1824
Addendum A-Compliance Statement for HB 1824
2009-2010 Hourly Building Rental Rates-Subject to Change
Building Category Related to Heating/Cooling Costs
Principal Program Manager Request Form- FOR SCHOOL PROGRAMS ONLY!
Film Packet for Film/Still Photography
Addendum to Permit for Filming/Photography Activities

2. PROPERTY LEASING AND SALES

The Seattle Schools leases out portions of operating school buildings, closed buildings, and conducts sales of surplus buildings from time to time. These actions are subject to School Board Policy and Procedure Nos. H02.00, H02.01, E50.00, E51.00, E52.00, E 53.00 and E55.00.

a. Leases in Operating School Buildings
Contact: 206-252-0633 acheung@seattleschools.org

The Seattle Schools leases out portions of operating school buildings for child care and related programs which directly support the school program. Other types of programs or activities approved by School Board policies can also lease space in operating schools.

Uses that are longer than twice a week and more than twelve weeks are handled through lease agreements. Contact Anny Cheung-Brothers for information about these leases, at acheung@seattleschools.org, (206)252-633.

Below you will find links to various forms and information pertaining to leases in operating schools. New tenants or current tenants who are renewing their existing lease in operating schools must fill out the entire Lease Application Packet. Current lease holders who just need to make a change in facilities use should fill out the Additional Use/Change Form only.

You can fax your Lease applications to (206) 252-0632. You can also mail your application to: Property Management, MS 23-310, PO Box 34165, Seattle, 98124-1165.

Procedures & requirements for leasing facilities in operating schools are as follows:

Review the Basic Criteria for Leasing Seattle School District Facilities In Operating Schools and information on the Lease/Space Application Packet.
Contact 252-0633 to review your plan for leasing a district facilities.
Contact School Principal for space availability and preliminary approval.
Complete Space Application Packet and obtain School Principal or designee's signature.
Applicant submits the completed Space Application Packet directly to Property Management Office no later than 15 working days prior to intended occupancy (see cover page on the Lease/Space Application Packet).
Once the application is approved by Property Management Office, a lease would be processed
for your signature.
Proof of insurance, security deposit, first month's rent, a finalized lease agreement and any
necessary permits & licenses for lessee's operation must be in place prior to occupancy.

Building Lease Forms:
Lease/Space Application Packet (this entire packet must be completed and submitted)
Lease/Space Application Short Form (word version of pages 1 through 3 of the application packet for convenience)
Sample of Leasehold Tax Exemption Determination by Washington State (for users who are not exempted, the tax is 12.84% based on rent)
FY 2009-2010 Holiday/Vacation Schedule and Charges
Building Category Related to Heating/Cooling Cost
Insurance Requirement
Sample Heating/Cooling and Custodial Costs During School Breaks and Holidays
Additional Use/Change Form
Repair Request Procedure/Form
Self Help Procedures/Application (For Improvements To Leased Premises)
(Lessees must obtain written District approval prior to any alterations or improvements)

b. Closed School Buildings

UPDATE ON
SEATTLE PUBLIC SCHOOLS CLOSED BUILDINGS

Martin Luther King School is Available for Lease or Purchase

Background

Seattle Public Schools is committed to ensuring a high-quality school for every student – a school where all students meet or exceed grade-level expectations and graduate from high school prepared for college, career and life. We are accountable for using existing resources more effectively to support excellence in the classroom and progress toward academic goals: every student achieving, everyone accountable.

As part of our program to effectively manage resources, we manage all of our closed buildings to minimize cost and maximize revenues. As of July 1, 2009, Seattle Public Schools was the owner of a total of 28 former school sites. These include the following:

Sites under contract to be sold (3): Fauntleroy, Queen Anne Gym, University Heights

Sites under short- and medium-term leases (under 10 years) (5): Cedar Park, North Queen Anne, Rainier View, Sand Point, Webster Building

Sites under long-term lease (over 10 years) (5): Jefferson Square, Lake City, Oak Lake, Interlake (Wallingford Center), West Queen Anne

Closed sites held vacant for use as interim or emergency sites (4): Boren, Lincoln, McDonald, Magnolia

Closed sites currently vacant (10): Columbia, Fairmount Park, Genesee Hill, Hughes, Mann, John Marshall, Old Hay, T.T. Minor, Van Asselt, Viewlands

Closed sites declared surplus and designated for long-term lease or sale (1): Martin Luther King

In June 2009 the former Crown Hill Elementary School was purchased by the Small Faces Day Care for $1.3 million.

Martin Luther King Site

The School Board declared the former Martin Luther King school surplus in 2007. The City of Seattle's Department of Neighborhoods convened a School Use Advisory Committee (SUAC). The SUAC’s recommendations for use of the property were approved in May 2009. Approved uses now include churches, schools, day cares, community centers and other activities.

The District solicited proposals from interested firms, non-profits, and governmental agencies to either purchase or long-term lease the property.

The first step to notify all known interested parties of the availability of the draft Request for Proposals (RFP) for comment is completed. All individuals and organizations that had previously contacted the District were informed of this action. A public meeting was held on Wednesday, July 29, 2009 and comments were received through August 7, 2009.

The RFP was formally issued.

For more information and the Request for Proposals, go to
http://www.seattleschools.org/area/propertymgt/mlkschool.xml.

If the School Board declares any other properties as surplus, a similar process will be used to sell or long-term lease the site.

Other Near Term Actions

The District has deferred action on other vacant closed sites until a comprehensive study is completed on capacity planning. No action is expected before Autumn 2009. The study would address the District’s future needs for the following schools, which will remain vacant until a decision is made, probably before the end of 2009: Boren, Columbia, Fairmount Park, Genesee Hill, Hughes, John Marshall, Old Hay, Lincoln, McDonald, Magnolia, T.T. Minor, Van Asselt, Viewlands and Mann.

Recent Sales

In spring 2008, the District entered into a contract to sell the Queen Anne Gym property. This sale is projected to close during 2010.

In June 2007, the School Board declared the Allen, Crown Hill, Fauntleroy, University Heights, and Webster sites to be surplus to the District’s needs. The District has negotiated sales of the first four sites to the long-time tenant of each site and sales have been completed for the Allen and Crown Hill sites and the playground portion of the Webster site. The District expects to complete sales for all these properties (except the Webster school building) during 2009. The Webster building is rented to the Nordic Heritage Museum through June 30, 2015.

Short- and Medium-Term Leases

Closed school buildings that are not declared surplus by the School Board may be leased out for short and medium terms, up to 10 years. At this time, the District has leased out the Cedar Park, North Queen Anne, Rainier View, and Sand Point sites on lease terms up to 10 years. Contact Anny Cheung-Brothers for information about these leases at acheung@seattleschools.org.

The lease of the Sand Point site was not renewed by the North Seattle Community College and on July 1, 2009 the District took over management of the building. The current sub-tenants will remain. Future action on this site will be considered as part of the Capacity Planning study described above.

Long-Term Leases

Sites that have been declared surplus by the School Board may be leased on a long-term basis or sold. Current long-term leases (in excess of 50 years) are in effect for the Interlake (Wallingford Center), Jefferson Square, Lake City, Oak Lake, and West Queen Anne sites.

For additional information on leases and sales contact Anny Cheung-Brothers at acheung@seattleschools.org or Ron English at renglish@seattleschools.org.

page last updated: November 3, 2009