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Property Management
Services
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Seattle Public
Schools
Property Management
MS: 23-310
P.O. Box 34165
Seattle, WA 98124-1165
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The Property Management Website is in two parts:
1. Hourly
Operating Building Rentals
2. Property Leasing and SalesLeases in
Operating School Buildings
a. Leases in
Operating School Buildings
b. Closed
School Buildings
1.
Hourly BUILDING RENTALS
Contact: 206-252-0640
buildingrental@seattleschools.org
We only accept Check or Money Orders. We do NOT accept
cash or credit cards.
Occasional uses that
are less than twelve weeks, Parks Department uses and uses that are
under interagency joint use agreements in operating schools are
handled through building use permits. Procedures for hourly space
rentals are described below under this Hourly Building Rental
Section. Contact Hourly Building Rental at buildingrental@seattleschools.org,
206-252-0640
Upon
receipt of an application, the Building Rental coordinator will
review the application to ensure that the request is in compliance
with School Board policies. When all the following requirements are
met, a building use permit will be issued. For further information,
please call (206) 252-0640 or email: buildingrental@seattleschools.org
. Please mail your application with $15.00
application fee to: Building Rentals, MS 23-311, PO Box 34165,
Seattle, 98124-1165.
Procedures &
requirements for renting facilities are as follows:
- Read the 2009-2010 Hourly Building Rental
Rates information, Building
Rules & Regulations, HB 1824,
& Addendum A-Compliance Statement for HB
1824.
- Call the school first
to get availability and preliminary approval.
- Fill out and sign the
Building and Ground Use Permit Application (both page 1 & page 2).
- Mail application at
least Ten (10) working days prior to the event with a $15.00
non-refundable processing fee (except for filming activities, which
require 15 working days & $50 non-refundable processing fee.
See fees and info. in the Film Packet for Film/Still Photography
below). Late applications may NOT be processed on
time.
- Insurance certificate,
total payment for fees, rent & services must be received before
a use
permit can be issued by the District.
- To
ensure proper credit to your account, please include applicant's
name (as on application),
school requested, & reservation # (if known) on all
payments.
- Once all the
requirements are met, the permit will be sent to renters via fax,
email or US mail.
Building Rental
Forms:
Building & Ground
Use Permit Application (page 1)
General Rules & Regulations
for Use of School Buildings (page 2-to be attached to
pg.1)
HB 1824
Addendum A-Compliance Statement
for HB 1824
2009-2010 Hourly Building Rental
Rates-Subject to Change
Building Category Related
to Heating/Cooling Costs
Principal Program Manager
Request Form- FOR SCHOOL PROGRAMS ONLY!
Film Packet for Film/Still
Photography
Addendum to Permit for
Filming/Photography Activities
2. PROPERTY LEASING AND
SALES
The
Seattle Schools leases out portions of operating school buildings,
closed buildings, and conducts sales of surplus buildings from time
to time. These actions are subject to School Board Policy and
Procedure Nos. H02.00, H02.01, E50.00, E51.00, E52.00, E 53.00 and
E55.00.
a. Leases in
Operating School Buildings
Contact: 206-252-0633 acheung@seattleschools.org
The
Seattle Schools leases out portions of operating school buildings
for child care and related programs which directly support the
school program. Other types of programs or activities approved
by School Board policies can also lease space in operating
schools.
Uses
that are longer than twice a week and more than twelve weeks are
handled through lease agreements. Contact Anny Cheung-Brothers for
information about these leases, at acheung@seattleschools.org,
(206)252-633.
Below you will find
links to various forms and information pertaining to leases in
operating schools. New tenants or current tenants who are renewing
their existing lease in operating schools must fill out the entire
Lease Application Packet. Current lease holders who just need
to make a change in facilities use should fill out the Additional
Use/Change Form only.
You can fax your Lease applications to (206)
252-0632. You can also mail your application
to: Property Management, MS 23-310, PO Box 34165, Seattle,
98124-1165.
Procedures &
requirements for leasing facilities in operating schools are as
follows:
- Review the Basic Criteria for Leasing Seattle
School District Facilities In Operating Schools and information
on the Lease/Space Application
Packet.
- Contact 252-0633 to
review your plan for leasing a district facilities.
- Contact School
Principal for space availability and preliminary
approval.
- Complete Space
Application Packet and obtain School Principal or designee's
signature.
- Applicant submits the
completed Space Application Packet directly to Property Management
Office no later than 15 working days prior to intended occupancy
(see cover page on the Lease/Space Application Packet).
- Once the application
is approved by Property Management Office, a lease would be
processed
for your signature.
- Proof of insurance,
security deposit, first month's rent, a finalized lease agreement
and any
necessary permits & licenses for lessee's operation must be in
place prior to occupancy.
Building Lease
Forms:
Lease/Space Application Packet
(this entire packet must be completed and submitted)
Lease/Space Application Short
Form (word version of pages 1 through 3 of the application
packet for convenience)
Sample of Leasehold Tax
Exemption Determination by Washington State (for users who are
not exempted, the tax is 12.84% based on rent)
FY 2009-2010 Holiday/Vacation
Schedule and Charges
Building Category Related
to Heating/Cooling Cost
Insurance Requirement
Sample Heating/Cooling and Custodial
Costs During School Breaks and Holidays
Additional Use/Change Form
Repair Request
Procedure/Form
Self Help Procedures/Application (For Improvements To Leased
Premises)
(Lessees must obtain written District approval prior to any
alterations or improvements)
b. Closed School
Buildings
UPDATE ON
SEATTLE PUBLIC SCHOOLS CLOSED BUILDINGS
Martin Luther King School is Available for Lease or Purchase
Background
Seattle Public Schools is committed to ensuring a high-quality
school for every student – a school where all students meet
or exceed grade-level expectations and graduate from high school
prepared for college, career and life. We are accountable for using
existing resources more effectively to support excellence in the
classroom and progress toward academic goals: every student
achieving, everyone accountable.
As part of our program to effectively manage resources, we
manage all of our closed buildings to minimize cost and maximize
revenues. As of July 1, 2009, Seattle Public Schools was the owner
of a total of 28 former school sites. These include the
following:
Sites under contract to be sold (3): Fauntleroy, Queen Anne Gym,
University Heights
Sites under short- and medium-term leases (under 10 years) (5):
Cedar Park, North Queen Anne, Rainier View, Sand Point, Webster
Building
Sites under long-term lease (over 10 years) (5): Jefferson
Square, Lake City, Oak Lake, Interlake (Wallingford Center), West
Queen Anne
Closed sites held vacant for use as interim or emergency sites
(4): Boren, Lincoln, McDonald, Magnolia
Closed sites currently vacant (10): Columbia, Fairmount Park,
Genesee Hill, Hughes, Mann, John Marshall, Old Hay, T.T. Minor, Van
Asselt, Viewlands
Closed sites declared surplus and designated for long-term lease
or sale (1): Martin Luther King
In June 2009 the former Crown Hill Elementary School was
purchased by the Small Faces Day Care for $1.3 million.
Martin Luther King Site
The School Board declared the former Martin Luther King school
surplus in 2007. The City of Seattle's Department of Neighborhoods
convened a School Use Advisory Committee (SUAC). The SUAC’s
recommendations for use of the property were approved in May 2009.
Approved uses now include churches, schools, day cares, community
centers and other activities.
The District solicited proposals from interested firms,
non-profits, and governmental agencies to either purchase or
long-term lease the property.
The first step to notify all known interested parties of the
availability of the draft Request for Proposals (RFP) for comment
is completed. All individuals and organizations that had previously
contacted the District were informed of this action. A public
meeting was held on Wednesday, July 29, 2009 and comments were
received through August 7, 2009.
The RFP was formally issued.
For more information and the Request for Proposals, go to
http://www.seattleschools.org/area/propertymgt/mlkschool.xml.
If the School Board declares any other properties as surplus, a
similar process will be used to sell or long-term lease the
site.
Other Near Term Actions
The District has deferred action on other vacant closed sites
until a comprehensive study is completed on capacity planning. No
action is expected before Autumn 2009. The study would address the
District’s future needs for the following schools, which will
remain vacant until a decision is made, probably before the end of
2009: Boren, Columbia, Fairmount Park, Genesee Hill, Hughes, John
Marshall, Old Hay, Lincoln, McDonald, Magnolia, T.T. Minor, Van
Asselt, Viewlands and Mann.
Recent Sales
In spring 2008, the District entered into a contract to sell the
Queen Anne Gym property. This sale is projected to close during
2010.
In June 2007, the School Board declared the Allen, Crown Hill,
Fauntleroy, University Heights, and Webster sites to be surplus to
the District’s needs. The District has negotiated sales of
the first four sites to the long-time tenant of each site and sales
have been completed for the Allen and Crown Hill sites and the
playground portion of the Webster site. The District expects to
complete sales for all these properties (except the Webster school
building) during 2009. The Webster building is rented to the Nordic
Heritage Museum through June 30, 2015.
Short- and Medium-Term Leases
Closed school buildings that are not declared surplus by the
School Board may be leased out for short and medium terms, up to 10
years. At this time, the District has leased out the Cedar Park,
North Queen Anne, Rainier View, and Sand Point sites on lease terms
up to 10 years. Contact Anny Cheung-Brothers for information about
these leases at acheung@seattleschools.org.
The lease of the Sand Point site was not renewed by the North
Seattle Community College and on July 1, 2009 the District took
over management of the building. The current sub-tenants will
remain. Future action on this site will be considered as part of
the Capacity Planning study described above.
Long-Term Leases
Sites that have been declared surplus by the School Board may be
leased on a long-term basis or sold. Current long-term leases (in
excess of 50 years) are in effect for the Interlake (Wallingford
Center), Jefferson Square, Lake City, Oak Lake, and West Queen Anne
sites.
For additional information on leases and sales contact Anny
Cheung-Brothers at acheung@seattleschools.org
or Ron English at renglish@seattleschools.org.
page
last updated: November 3, 2009