Seattle Public Schools
Home | Academics | Schools | News and Calendars | For Families | For Students | About Us | Careers at SPS
 Free & Reduced Meals
 
 School Menus
 
 Nutritional Information
 
 School District Policies
 
 What Is New
 
 About Us
 
 Links to Nutrition Resources
 
 Frequently Asked Questions
 
 Nutrition Services Home Page
 
 Site Index


For problems or questions
regarding this
departmental page,

please contact
Nutrition Services
 
Nutrition Services

 

 

 
Nutrition Services offers a variety of catering services to support meetings, workshops and school district events.  Services include a selection of beverage, continental breakfasts, box lunches (sandwiches and/or salads), luncheon buffets and a variety of snack trays.  A complete menu listing is included at the link below. 
Catering Menu
Guidelines have been adopted for catering services provided throughout the district.  By submitting a catering services contract form you agree that you have read and understand the conditions underwhich services are provided.   If you have any questions pertaining to the guidelines, please contact the Nutrition Services Office at 206-252-0675. 
Requests for catering are initiated when a completed catering contract form is delivered to Nutrition Services (cube 3089) a minimum of three days in advance of the date for which services will be needed.  This lead time is necessary to ensure the proper food supplies and staffing are availalbe to meet the catering request.   Catering contract forms must be submitted with the appropriate budget approval or the name and adress of the person whom will be responsible for the final payment. Catering contracts received without the necessary billing approval or information will not be initiated until such information is provided.
The steps to requesting catered services are:
  1. Reference the catering menu to determine the service items you would like to order for your meeting, workshop or event.
  2. Fill out the catering contract form with the name of your group, date and time service is requested, location where catered services should be delivered and set-up, name of contact person to whom questions should be directed, and details of specific catering services being ordered.  The catering contract form is available either as a Word document or .PDF file.

    Catering Contract Form (.doc) Catering Contract Form (.pdf)

  3. If services are requested for locations outside of the John Stanford Center for Excellence in Education, the group or individual submitting the catering contract form is responsible for reserving the building space and making sure arrangements have been made and confirmed for appropriate audio visual, utililty and custodial support services.  Check with the Building Rental Office for more details and to reserve building space.
  4. If services are being billed directly to a school district budget, the catering contract form must have the signature of the person designated to verify and approve that the budget can pay for the services requested. If services are being biled to an outside agency, organization or to an individual person, the name and address to whom the the invoice is to be sent must be provided. Payments for billed services must be received withing 30 calendar days from the date the billing statement is generated.
Guidelines for Catering Services
 
Nutrition Services (NS) has priority for providing all catering services both  in the JSCEE building and in school sites for non-district and District sponsored business activities, during all hours including weekends. All food service requests shall be submitted to Nutrition Services. Requests need to be submitted five working days prior to the event when possible. All items may not be available with less notice. Cancellation must be made 48 hours in advance of the event to avoid charges. Catering requests for all District sponsored business activities must have approval from the accounting manager to use grant or district funds, including self help funds before Nutrition Service will accept orders.
In the event NS is unable to provide food service, NS will give permission for an outside vendor to provide food service provided:
  1. NS has reviewed and approved the request.
  2. District sponsored events have the prior approval of the accounting manager.
  3. Payment is made for NS personnel to assist when using District food equipment.
  4. The outside caterer provides proof of insurance, health permits and business license to event organizer.
All bills received from outside food vendors will be double checked for proof of approval from Nutrition Services. If bills cannot be reconciled to pre-approved documentation, the bills will not be paid. Un-approved food orders will become the responsibility of the individual ordering the food.
Building wide potlucks or departmental functions may occur provided:
  1. Food is prepared or purchased by District personnel with non-district funds (no grants, self help, district reimbursements, etc.).
  2. Payment is made for NS personnel to assist when using District food service equipment.
If you have any questions, please contact Patti Grier, 252-0675.

Link to Printable PDF File of JSCEE Catering Guidelines


Updated: 04/12/04
Site Map | Business with SPS | Contact Directory | Feedback | Terms
©2007 Seattle Public Schools   All rights reserved
Printer Friendly Version of this Page  
Google
 
 WWW    Seattle Public Schools